Provide direct support to a corporate officer and provide indirect support to a business team
Serve as organizational liaison to Global affiliates
Internal and external interface with high level executives globally
Maintain high level of confidentiality to sensitive information throughout the corporation
Coordinate/manage schedules for corporate leaders
Create/prepare correspondence and complex presentations
Develop database/spreadsheets
Coordinate global travel arrangements
Represent Baxter to external customers and vendors
Significant exposure to high levels of the organization
Input and track monthly department budget
Prepare expense reports, and manage department credit line for purchases
Apply and implement internal policies and also provide training as needed
Will be involved with project management/event coordination
Coordinate large scale events within defined budget
May be responsible for timekeeping coordination and analysis
May manage staffing activities to include interviewing, onboarding and transfers
Establish leadership role within the administrative community
Job Requirements
Must have excellent oral and written communication skills in order to effectively communicate with high levels of the organization
Ability to work independently and identify proactive solutions to complex situations
Manage multiple tasks and be significantly detail oriented
Maintain highest degree of accuracy and timeliness of work
Advanced knowledge of PowerPoint, Word, Excel, Access, Lotus Notes and computers/systems
Should also have demonstrated proficiency with Intranet and Internet applications and research
Must be able to handle highly confidential information
Willingness to work outside of regular work hours and weekends as needed Education and Experience:
High school diploma or equivalent required
8+ years of experience as Executive Assistant or Sr. Executive Assistant level Preferred Qualifications:
Minimum of an Associates degree or professional certification recommended
2 or more years of Baxter experience
Working knowledge of a foreign language (Spanish, Japanese, or Chinese) is a plus
Doing Work that Matters
Baxter provides its employees with comprehensive compensation and benefits. To view additional opportunities at Baxter and to learn more about the company, please visit our Web site at http://www.careers.baxter.com/. EOE M/F/D/V.
Baxter - 15 months ago
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