Perform a variety of legal secretarial and administrative duties for assigned attorneys, many of which are unique to a legal environment and require a working knowledge of legal concepts, terminology, and processes. Assist with general office support efforts, office administration and perform other duties as requested and assigned. Will serve as a backup to the office administrator as needed for office administration.
PRIMARY DUTIES AND RESPONSIBILITIES:
-Effectively compose various legal documentation including but not limited to pleadings, discovery, subpoenas and draft correspondence.
-Review incoming mail to determine urgency and work with attorneys accordingly.
-Provide necessary telephone assistance including, but not limited to, answering callers routine questions.
-Maintain attorney calendar as well as maintain diary and tickler dates appropriately. Review calendar daily and proactively handle upcoming events and determine dates upon which various pleadings must be served and filed.
-Input and maintain information into case management system and ensure data integrity.
-Maintain, organize and index all case files for staff attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner.
-Schedule/coordinate depositions, medical examinations and other court designated hearings. Retain court reporters and interpreters, if necessary.
-Act as a liaison with experts and witnesses in scheduling/coordinating appearances and/or depositions along with documentation retrieval.
-Act as a liaison between client and Staff Counsel office by furnishing and requesting information as needed and assist in completion of administrative reports.
-Assist attorney in trial.
-May assist management in interview process and new hire orientation along with other administrative tasks.
-Conduct training classes, if necessary, in regard to legal procedures or case management system.
-Summarize discovery responses and draft standard discovery motions.
-Conduct preliminary legal research as necessary.
EDUCATION/COURSE OF STUDY:
High School Diploma or its equivalent required
Associates Degree or vocational secretarial training desirable
Minimum 6 years experience as a Legal Secretary required, or consistently high level performance
Prior corporate experience desirable
Experience in insurance defense litigation preferred.
-Superior written and oral communication skills.
-Superior interpersonal skills to communicate with court personnel, other attorneys and their staff, clients, witnesses and outside vendors.
-Highly proficient in MS Word, MS Outlook, Excel and Powerpoint.
-Highly proficient with the usage of a case management system and other software applications.
-Strong knowledge of trial procedures.
-Strong understanding of legal terminology, local court/jurisdiction rules and adhere to law office procedures.
-Ability to identify urgency and prioritize tasks accordingly.
-Strong strategic thinker and decision maker
-Practice appropriate office etiquette.
-Ability to manage time and multitask effectively and displays problem solving skills by developing methods or approaches to getting the work done.
-Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities.
-Ability to work independently as well as in a team environment.
-Strong organizational skills.
-Ability to operate business machines such as photocopy and scanning equipment.
-Position requires physical activity including but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds
Travelers is an equal opportunity employer. We actively promote a drug-free workplace.
Travelers Co - 2 years ago