Administrative Assistant II
MedImmune - Gaithersburg, MD

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The Global Strategic Marketing, Portfolio Management and Emerging Strategies Group have an opening for an Administrative Assistant (Type II). The position is responsible for the day-to-day administration for the senior management team and their teams. Relies on experience and judgment to plan and accomplish goals.


Major Duties and Responsibilities

  • Provide administrative support to 10-12 individuals
  • Work collaboratively with the other administrative assistant supporting the rest of team to seamlessly manage team's tasks
  • Professional interaction with both internal (including colleagues from our global parent company) and eternal customers, vendors
  • Administrative support includes:
o Preparation and editing of presentations, spreadsheets, correspondence and general communications for the senior managements review
o Calendars-
 Maintain and set up key meetings, resolve conflicts/calendar issues as needed
 Meeting coordination: sending out meeting notifications and conference room details, catering, copying and distribution of meeting materials
o Travel: coordinate and arrange travel. Prepare travel itineraries Management of mail, expense reports, and other business documents as assigned
o Assist with file management
o Answer phones, file, photocopy, scan, fax and generally perform administrative support functions
o Scheduling interviews and managing staffing documents
o Prepare as directed various forms for Purchasing and Finance Vendors
o Coordinate vendor meetings and correspondences
o Provide appropriate level of access

  • Must be a successful multi-tasker
  • Must maintain confidentiality and discretion at all times
  • Ability to be proactive
  • Have exceptional writing and communication skills
  • Ability to interact with all levels of the organization
  • Proactively organize work and priorities
  • Must be detailed oriented
  • Work independently
  • Excellent PC skills to include Power-Point, Word and Outlook
  • Ability to prioritize without supervision
  • 3+ years providing administrative support to senior-level management and their teams
  • Strong knowledge of Microsoft office, word, Power Point
  • Proficient typist
  • Background in healthcare organization preferred
  • Minimum of a HS degree with at some college courses completed
  • College degree preferred

About this company
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MedImmune works to boost the immune systems of babies and grown-ups. Its flagship biotech product, Synagis, prevents respiratory syncytial...