Payroll Supervisor American Personnel -
Lexington, KY
PURPOSE AND SCOPE: Provide leadership to a payroll sub team that will
be responsible for processing the biweekly payroll for hourly and salaried
employees in the designated operation. Primary responsibility is to process all
payroll related changes for 4,000 - 8,000 employees in accordance with OUR
CLIENT’s policy, and State/Federal wage and hour regulations, including the
Fair Labor Standards Act. While some tasks are of a routine nature, this
position will be required to use judgment and independent thinking to analyze
paycheck issues and make recommendations on how to best resolve them through
the normal payroll process. This position will be responsible for all the tasks
of a payroll coordinator as well as perform the supervisory tasks for a payroll
team of 3 - 5 individuals.
PRINCIPAL RESPONSIBILITIES AND
DUTIES :
Provide direction to a payroll sub-team of 3 - 5
members on questions, issues, and new processes that require second level
support. Issues will be resolved using standard compensation or benefit
polices but those that are not able to be resolved through this process
will be escalated to the Payroll Operations Manager for a higher level
review.
Process all special payrolls including
supplemental and year-end adjustment payrolls.
Responsible for the supervision, training
and development of 3 - 5 nonexempt payroll staff. Review data entry work
of payroll coordinators to ensure accuracy.
Ensure that the time card audits for the
data loaded each payroll cycle have been properly approved and fall within
the pay policies of OUR CLIENT. Incumbent will be responsible to enter pay
transactions directly to the payroll system if they fail to get resolved
before the deadline for the time load or they are not able to be loaded
through the timekeeping system.
Review and process employee pay for
employees that have changed employment status in the middle of the pay
cycle. Calculate retroactive pay increases for employees that are not
properly figured in the retro payment process for the payroll system.
Update employee changes to taxes
(federal. state, or local), direct deposit. or employee check address.
Calculate, prepare and enter off-cycle
check information for payments that must be issued prior to the next
scheduled payroll. Issue stop payment orders as needed.
Assist in training new payroll
coordinators in PeopleSoft and Kronos.
Review garnishments that will be loaded
to the payroll system during the current pay cycle to ensure that all the
necessary information has been sent to successfully process the
garnishment from our third party garnishment administrator.
Run Termination/Paid Time Off Reports and
research any questionable payouts. Calculate termination Paid Time Off
payouts.
Update Paygrid data for new pay codes
added to the timekeeping system.
Research and resolve Automated Clearing
House (direct deposit) returns generated through the ADP full service
direct deposit process.
Update information on the pay group table
for changes to clinic address or contact data for the ADP check/advice
print distribution.
Assist in the preparation of performance
evaluations for members of the payroll sub-team.
Respond to employee questions or business
unit inquiries on the payroll.
Complete Workers Compensation wage
requests from third party insurance carriers.
Other duties as assigned.
EDUCATION:
High School Diploma with emphasis on courses in
business and bookkeeping.
Bachelor's Degree In a business
discipline is preferred.
EXPERIENCE AND REQUIRED SKILLS :
Minimum of five years experience in payroll or
accounting is required
Previous supervisory experience is
preferred.
Must be proficient with Microsoft Excel
and Word.
Previous experience with PeopleSoft
Payroll System is preferred.
Critical Skills: attention to detail;
customer service, analytical, communication, organizational
Critical Attributes: Team player,
dedicated, reliable.
High level of confidentiality and
discretion.
Ability to complete work assignments
within required time constraints.
American Personnel - 11 months ago
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