Classic Party Rentals is looking for an experienced Office Manager for our Secaucus, NJ location. The Office Manager/ Accounting Coordinator is responsible for oversight and completion of tasks related to Accounts Receivable, Accounts Payable, and Payroll. Additionally, this position is responsible for the effective and successful management of labor, productivity, and quality control measures as established and set for the department. **Please note that this position is currently located in the Bronx's but as of April 2011 will be located in Secaucus, NJ location. Candidate must be willing to commute to the Bronx through the location relocation process (we will compensate for the temporary commute.) Accounts Receivables Ensure payments are correctly posted to the Customer's account. Reconcile credit card payments. Process check and cash deposits. Answer accounts receivable phone inquiries. Research and process customer account credits, credit card charge backs, and bad checks. Print and mail customer statements. Collections: work with General Manager on keeping outstanding balances to a minimum, call customers with balances past 30 days. Processes requests for credit. Run corporate weekly and monthly Accounts Receivable reports. Process inter-company credits. Accounts Payables Code, obtain General Manager approval, and mail invoices to Corporate for processing. Run corporate Accounts Payable reports. Work with Corporate Accounts Payable to process vendor inquiries on payment of balancesPayroll Approve direct report payroll. Print timecards, have employees sign timecard prior to distribution of paycheck. This position will oversee other office staff: Breaks down work load into assignments and prioritizes and delegates assignments to staff. Monitors productivity and quality objectives. Manages and directs staff - to include hiring, training, supervising, instilling best operating practices, scheduling, evaluating, disciplining and terminating. Develops and implements an effective process of selecting and training staff. Initiates changes designed to improve control and efficiency of Department.
Requirements Minimum one year Office Manager experience with a minimum of two (2) years experience in accounts receivable/collections. Proven ability to work with diverse clients, both internal and external. Special events, catering, production, restaurants, or similar industry experience a plus Excellent organizational and communication skills. Excellent knowledge of Microsoft Word, Excel and Outlook. Adept at managing many projects simultaneously. Our office environment is high energy, fast paced and fun. Saturday work may be necessary on occasion. We are looking for a team player and customer service-oriented employee.LOCAL, QUALIFIED APPLICANTS ONLYPlease send cover letter and resume with salary history. Resumes will not be considered if not accompanied with salary history. No phone calls please. Due to the number of responses, we respond only to candidates we wish to invite to an interview. Classic Party Rentals is an Equal Employment Opportunity employer.About Classic Party RentalsClassic Party Rentals is the nation's premier special event rental company, serving close to forty locations in major metropolitan areas and destination markets nationwide. Recognized as the premier rental company in the country, Classic's high-profile event roster includes Hollywood awards shows and movie premieres, celebrity weddings and charity events. Classic Tents specializes in the installation of temporary Clear Span Structures for high profile events for the hospitality, exhibition, corporate and sports industries. Classic is headquartered in Los Angeles.
CareerBuilder - 4 years ago