Assistant Deputy Clerk
State of Ohio - Franklin County, OH

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The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Provides administrative support to the Clerk, Case Management Counsels, and Chief Deputy Clerk.
Performs confidential administrative functions. Drafts, types, and edits memoranda, correspondence, reports, and notices. Opens and distributes mail. Screens and routes telephone calls. Responds to routine correspondence and telephone inquiries from Court staff, attorneys, and the public. Conducts independent research and proposes responses to constituent requests for review by supervisor. Creates and maintains correspondence files. Works in the Court’s Case Management System (CMS). Enters docket and case information in case management system; cross-checks information docketed by deputy clerks. Maintains the Court’s Administrative Journal. Processes affidavits of disqualification and related correspondence. Performs data entry related to the Court’s oral argument calendars. Produces and mails notices of oral argument. Maintains office equipment and orders office supplies. Processes purchase requisitions and invoices. Researches and recommends cost-saving opportunities when ordering supplies and office equipment. Handles office accounts and prepares weekly deposit. Maintains tracking system for local rules filed by courts throughout the state. Corresponds with courts regarding local rule filings. Scans case filings. Drafts and prepares judgment entries, mandates, and death warrants by using and interpreting information from vote sheets, memoranda, and court filings for review by supervisor or colleagues. Assists with docketing and processing of Court entries. Assists Case Management Counsels in preparation of non-routine Court entries. Monitors final disposition of cases. Transmits orders, judgment entries, mandates, death warrants and Court opinions to attorneys, parties, lower courts, and agencies, while making routing decisions consistent with Court rules and office policies and practices. Monitors compliance with Court orders and prepares show cause and contempt orders in instances of noncompliance for review by supervisor. Initiates service of process in original actions. Serves as back-up to deputy clerks and records specialist . Participates on various teams to achieve office goals.

Minimum Qualifications:
Requires a high school diploma or equivalent. Four or more years of progressive office support and administrative experience is required. Demonstrated experience with Microsoft Office (Excel, Outlook, Word) required. Demonstrated attention to detail and accuracy required. Also required is the ability to work well in a team environment, maintain confidences, and exercise sound judgment and discretion. Ability to apply complex rules and to understand judicial and court procedures is required. Two of the four or more years in progressive office support and administrative experience in a legal environment or court administration is preferred. Associate's degree preferred.

Supplemental Information:
Other
This is a non-exempt unclassified position that reports to the Chief Deputy Clerk and the normal work hours are 8:00 - 5:00 p.m. An attractive benefits package is offered, including medical, dental, vision, retirement plan, life insurance, deferred compensation and leave time. The starting pay range is $38,272.00 - $45,011.20.

At-Will Employment
The Supreme Court of Ohio is an at-will employer that seeks to attract, employ, and retain highly skilled and motivated individuals, attempts to maintain staff continuity for the efficiency of its operation, and desires to foster and maintain an ethical, professional, and impartial work environment. Pursuant to Adm. P. 4 (At-Will Employment), no person shall be offered or denied a position of employment with the Court, and no employee shall have the employee's employment terminated based upon political party affiliation, political activity permitted under Adm. P. 17 (Employee Code of Ethics), or other partisan considerations. Further, no employee shall have the employee's employment terminated without cause unless upon the concurrence of a majority of the Court which shall include the Chief Justice.

Application Process
To be considered for this opening, candidates must apply online at www.careers.ohio.gov and attach (as MS Word/PDF documents) a cover letter and resume no later than Wednesday, February 5, 2013. Only complete on-line applications will be considered. Internal applicants are further asked to notify the HR Officer via email after submitting an online application. In response to your application, this system will send you a confirmation email. Interviews will be scheduled. We will contact you if you are selected for an interview. Please do not duplicate your application and please, no phone inquiries. You may check the status of this position on our website at: http://www.sconet.state.oh.us/Employment/Default.aspx.

State of Ohio - 17 months ago - save job - block
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