M ANAG ER , G EN ERAL ACCOUNTING
The Southern California Regional Rail Authority (SCRRA) is the joint powers authority that operates Metrolink , the five county premier commuter rail service with a dedicated staff of approximately 250 full time employees and over 800 contract staff. Metrolink is one of the fastest growing commuter rail systems in the country with seven routes, 55 stations, and 512 miles of track. Metrolink transports over 40,000 passengers daily and continues to reduce congestion on highways and improve mobility throughout the Southern California region.
SCRRA offers a comprehensive benefit package including full health insurance, lucrative paid time off, agency pension plan with retiree medical coverage , short and long term disability, fully paid dental, vision and group life insurance, nine paid holidays and a public transportation pass.
Manager, General Accounting will provide staff leadership, plan, direct, manage and oversee the activities and operations of the General Accounting team within the Finance Department . This team is responsible for accounts payable, payroll, audit support, monthly balance sheet reconciliation and validation, fixed assets, and other financial reporting. This position is located in SCRRA’s One Gateway Plaza office, Los Angeles, CA 90012 .
- Support SCRRA management in the delivery of safe, efficient and convenient commuter rail service every day.
- Control and manage accurate and timely daily accounting practices, monthly general ledger closing cycles, perform financial analysis and studies on general accounting areas of responsibility;
- Develop, plan and implement goals, objectives and development plans for the General Accounting team.
- Assist in the development and administration of internal Finance Department policies and procedures.
- Develop general accounting and administrative policies, procedures, and internal controls.
- Become conversant and knowledgeable about the roles/responsibilities and reporting obligations to the transportation funding agencies, including the FTA, FRA, DHS, California Transportation Committee, SCAG, CALTRANS, Member Sponsoring Agencies, and other state, local public works and agencies.
- Manage the accounts payable process through collaboration with the Procurement and Contracts group, all agency users, as well as vendors, member agencies, other public agencies, and grantors.
- Provide timely and accurate monthly, quarterly and annual analysis of aged payables to initiate prompt corrective action cross the agency.
- Ensure timely and accurate processing of invoices, check requests, wire transfers through the Oracle Financial Information System database.
- Define and maintain internal controls over blank check stock and digital signature chip for payment issuance.
- Manage the agency payroll processing of timekeeping information, appropriate approvals and corrections, and the coordination with Human Resources, external payroll services, and with other Finance Manager s the accurate and timely issuance of employee payroll checks.
- Manage internal and external annual reporting requirements in coordination with external payroll services for the issuances of timely and accurate W-2 and 1099 forms.
- Evaluate payroll functionality and requirements to ensure best use of system support.
- Ensure that the Joint Powers Authority (JPA) and all MOU/CMM/LOU agreements are appropriately supported and recorded through the appropriate accounting methods.
- Assist in the creation and definition of a detailed month end closing process that identifies the participants, roles and responsibilities, requirements, and dependencies to ensure timely, accurate and efficient completion.
- Prepare preliminary monthly and year end tri a l balance statements that include the month to date and year to date ledger account balances for all balance sheet and operating statement accounts for review with the Director , Finance .
- Provide periodic balance sheet analysis to ensure appropriate balance levels and asset/liability ratios.
- Coordinate monthly accruals with the all managers in the Finance Department .
- Prepare monthly final balance sheet account balance reconciliations with the appropriate detailed subsidiary ledger.
- Manage suspense and clearing accounts to ensure that entries are moved to appropriate general ledger accounts within thirty days of initial entry.
- Administer the accounting policy and procedure for the maintenance of Construction in Progress (CIP) month end balances and the capitalization of assets for the agency.
- Coordinate the monthly inventory adjustment entries with the Material Management team to ensure timely and accurate recording of current month issues of parts inventory to appropriate project or operating accounts.
- Coordinate and manage the periodic physical inventory and cycle counts with the Material Management team and record all adjustments timely.
- Monitor activity supporting parts inventory and other assets in Asset Works and make recommendations for process improvement and accuracy.
- Maintain all appropriate general accounting files to ensure all detail is properly identified and attached to invoices, journal entries, and reconciliations.
- Partner with other agency personnel to identify training opportunities for improved understanding of accounting policies and procedures.
- Define, monitor and publish key performance indicators (KPI) that provide meaningful dashboards to assist management in making prudent business decisions.
- Actively participate as an adviser to the Project Team responsible for the maintenance, upgrade or implementation of Financial Information System(s) Oracle R12 utilized by the Finance Department to ensure timely decision making, financial and accounting requirements, and all budgets are met.
- Coordinate with other Finance Manager s to ensure monthly accruals are timely and accurately reflect the work performed/goods received during each accounting period.
- Conduct reviews of daily, monthly, and year end general accounting processes and procedures to define process improvements and improve internal controls.
- Coordinate with all managers in the Finance Department to ensure all accruals, reconciliations, journal entries and corrections have been recorded at year end.
- Assist the Director , Finance in the completion of the Comprehensive Annual Financial Report (CAFR).
- Coordinate communication with external stakeholders, including member agencies, the Chief of Staff, and the Director , Finance.
- Prepare Board agenda items, make public presentations, and prepare information as required for the Board of Directors and Board Committees, as directed by the Director , Finance.
- Participate in various cross-functional committees and task forces within the agency to address general accounting activities.
- Provide support to the Chief Auditor on grant, operating expenses, overhead and capital related information for various auditing authorities.
- Provide proactive recommendations for continuous improvement opportunities.
- Ensure staff compliance with policies, procedures, regulations and federal laws.
- Identify the General Accounting team’s human resource needs.
- Monitor and evaluate staff performance with dashboards, deliverables and metrics, and provide direction, feedback, coaching, and/or positive recognition.
- Develop and define well designed Individual Performance Targets (IPT) and development plans for direct reports providing key milestones for completion.
- Perform other related duties as assigned
Please submit your resume to email@example.com .
- Bachelor’s degree in Accounting, Finance or a related field; MBA or MPA a plus;
- Must be in possession of a current Certified Public Accounting (CPA) designation;
- Minimum of ten years of progressive experience in accounting, auditing, finance, budget or a related field; p ublic agency experience preferred;
- Minimum of eight years experience in general accounting management including: managing accounts payable, accounting and payroll teams, fixed asset inventories, capitalization, recording of revenue and expenses, and monthly and year end closing cycles;
- Minimum of five years experience in a project budget environment with complex revenue and expense transaction accounting;
- Minimum of five years experience with a financial management system such as Oracle, IBM, SAP, Peoplesoft , etc. Oracle preferred;
- Working experience or knowledge of complex governance; experience with a Joint Powers Authority, railroad service and/or enterprise fund preferred;
- Ability to comprehend the public service environment, SCRRA mission, objectives and business model;
- Ability to apply a variety of principles and practices to financial situations and working knowledge of governmental and enterprise fund accounting;
- Working experience in managing general ledger transactions and validations, financial analysis, debt activity to multiple authorities, and general accounting;
- Knowledge of Generally Accepted Accounting Principles (GAAP), General Accounting Standards (GAS), Government Accounting Standards Board (GASB), and familiarity with the preparation of a Comprehensive Annual Financial Report (CAFR);
- Ability to support and explain indirect cost allocation plans, accruals and the use of encumbrances in maintaining accurate balance sheet and operating expense schedules;
- Expertise in developing and executing complex queries to extract data from the Oracle financial information system for information and analysis;
- Ability to lead when appropriate and also work in a team environment;
- Exhibit excellent critical thinking skills in fast paced and changing environment;
- Possess excellent oral and written communication skills;
- Demonstrate strong and effective organizational and time management skills;
- Proficient in Microsoft Office (Word and Excel);
- Valid Class “C” California driver’s license with a satisfactory driving record of no more than 3 moving violations and no DUI’s within the last 3 years.
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