Executive Assistant
NYSE Euronext - Arizona

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Corpedia , An NYSE Euronext Company and the leader in governance, risk, and compliance (GRC) e-learning and advisory services, currently has an opening for an experienced Executive Assistant. The position will be located in downtown Phoenix, AZ at our corporate offices.

Provide personal administrative support and assistance to executive staff.

Main Responsibilities
  • Prepare and edit correspondence, communications, presentations and other documents
  • File and retrieve documents and reference materials
  • Conduct research, assemble and analyze data to prepare reports and documents
  • Design and maintain databases
  • Manage and maintain executives schedules, appointments and travel arrangements
  • Arrange and coordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Monitor, respond to and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary
  • Supervise, coach and train lower level staff
Education and Experience
  • 3+ years experience providing support at the executive level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • Knowledge of standard office administrative practices and procedures
  • Bachelors degree an advantage
Key Competencies
  • Project management skills
  • MS powerpoint, Word, Excel and Outlook
  • Organizational and planning skills
  • Communication skills
  • Information gathering and information monitoring skills
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Attention to detail and accuracy
  • Flexibility

About this company
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