Data Management-Bureau Chief
State of Montana - Helena, MT

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Job Listing Detail

Position Title:
Data Management-Bureau Chief

  • Applications must be received by Midnight Mountain Time on the closing date.
Listing Number: 9625-1334

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For more information contact:
State Agency:
Revenue

PO Box 1712

Helena , MT
59604

Phone: (406)444-9858

Fax: (406)444-6998

TTY: Montana Relay Service at 711

E-mail: dorhr@mt.gov

  • OR -
Local Montana Job Service Workforce

Position

Number(s):
58108097

Openings:
1

Location(s):
Helena

Job Status:
Full-Time Permanent

Shift:
Daytime

Date Posted:
2/21/2013

Closing Date:
Department:
Revenue

Division:
Property Assessment

Bureau:
Union:
No

Band/Grade:
7d

State Application Required:
Yes

Salary:
$56,800.00 - $65,395.00

Salary Unit:
Yearly

Additional Salary Information: A typical average benefit package is:

Benefits: $ 8,796.00
Retirement: $ 3,919.00

Total Average Benefit Package $12,715.00

Special Information:
Are you an energetic and enthusiastic individual that likes to work with others?

Are you dedicated to serving the citizens of Montana in understanding and meeting the requirements of Montana's revenue laws?

Do you communicate effectively and respectfully with others in a professional manner?

Are you a talented problem solver that will help make services for Montana better?

The Montana Department of Revenue administers more than 30 state taxes and fees; establishes values for taxable property, including agricultural land, residential real estate, commercial real estate, forest land, business equipment, railroads and public utilities; supervises the operation of the state liquor stores and agencies and administers the laws governing the sale, taxation, and licensing of alcoholic beverages; returns unclaimed property to its rightful owners; and determines how state taxes and liquor and tobacco laws apply to Indian Tribes and tribal members in Indian Country.

The Property Assessment Division is responsible for administering Montana’s property tax laws, including the valuation and assessment of real and personal property throughout the state for property tax purposes. The division is responsible for ensuring that all classes of property in the state are valued uniformly and equally throughout the state. The work of the division is critical to the operation of local governments, since the resulting valuation is used annually to fund important services provided by local government, including public schools, law enforcement, fire protection, road and bridge construction and maintenance, transportation, weed control, and public assistance. The functions of the division are performed by staff statewide in four regions with offices in each of the 56 counties and Central Office located in Helena.

Mission Statement

The quality of life for all Montanans is better because we excel at public service and effective administration of the tax and liquor laws of Montana. We do this by:

  • Ensuring that revenues intended by the legislature to be raised are collected to serve Montanans,
  • Advancing equity and integrity in taxation,
  • Providing innovative and respectful service,
  • Protecting the public health and safety, and achieving efficiency in liquor administration, and,
  • Improving public understanding of Montana’s revenue system.
Core Values

Our core values are rooted in the Montana Constitution and in fundamental values proven by human experience to lead an organization or community forward in a continuous positive manner. These core values include:

  • Respect for All Persons
  • Integrity and Justice
  • Productivity and Effectiveness
  • Teamwork and Community
Background Examination: Applicants for this position will be subject to a criminal background review before being considered for employment. Individual circumstances involving a criminal conviction will be reviewed to determine an applicant’s eligibility for employment.

Compliance with all appropriate Montana Tax Laws: Specifically, your tax status must be current.

Minorities and/or Females are under-represented in this position and are encouraged to apply.

Duties:
The Data Management Bureau Chief coordinates all bureau functions and planning; allocates resources, and provides direction to data systems analysis programs and projects; oversees the department’s automated property valuation systems and data analysis; and manages agency GIS programs, databases, and business processes. The position reports to the division administrator and directly supervises the management analysts and GIS analysts.

Staff Leadership, Management, and Supervision 50%

Incumbent is responsible for leading staff; delegating the management of division programs to subordinate managers appropriately; and managing the day-to-day activities of the region. Responsibilities include monitoring the progress of work plans, goals, and objectives and aligning them with the department’s goals and priorities. Supervision and development of staff is imperative to a manager’s success.

Staff Leadership

Creates and maintains a high performance environment characterized by enthusiastic and positive leadership, direction, and a strong team orientation.

Readily adapts to changes in existing operations, programs, services, activities, and functions.

Makes and accepts responsibility for decisions necessary to carry out the region’s mission.

Accepts direction and feedback from supervisors and follows through appropriately.

Provides appropriate direction and feedback to subordinate supervisors.

Management

Conducts strategic planning in coordination with the division administrator to develop and establish short and long-range plans.

Establishes priorities, deadlines, and work plans for program activities.

Plans, schedules, and assigns special projects.

Uses data to identify areas of concern, strengths, and weaknesses.

Prepares correspondence in response to requests or inquiries.

Supervision

Establishes criteria for acceptable work behavior and performance.

Recognizes and promptly resolves internal and external issues.

Completes employee performance reviews.

Monitors and approves staff leave usage while ensuring adequate coverage is maintained.

Bureau Administration, Planning, and Management 30%

Assists the division administrator in the development of short and long-range goals and objectives of the bureau. Plans, directs, and coordinates bureau programs including strategic planning; bureau and division representation; policy development; legislative analysis and testimony; and other planning activities to ensure the ongoing effectiveness, compliance, and achievement of overall division goals.

Evaluates current business processes, environments, and objectives to establish strategic plans.

Performs needs analyses of targeted programs or projects.

Provides technical assistance and training to ensure that new legislation is properly implemented.

Builds long-term internal and external relationships with other department divisions, local governments, taxpayers, and community groups.

Administrative Functions 15%

Works with Legal Services in representing the department in administrative and district court hearings.

Works directly with internal customers to ensure processing objectives meet expectations of other business units in conjunction with department goals and objectives.

Works directly with external customers to ensure exemplary service that meets department goals and objectives as well as the customer’s expectation.

Other Duties 5%

Acts for the division administrator as assigned.

Competencies:
To perform successfully as a bureau chief, the incumbent must be self-motivated; possess a strong work ethic; maintain a positive attitude; and enjoy working with, and for, the public. Strong communication skills and the ability to communicate effectively and respectfully are required. The incumbent is required to analyze complex issues; identify others’ underlying concerns and motives; deal with controversy and hostility in a professional and objective manner; establish effective relationships with others; and work effectively under pressure. Seasoned judgment in decision making is necessary since the work is performed with minimal guidance and within broad guidelines. It is essential that the incumbent has the ability to work independently but also as part of a team; maintain a high performance team; make sound decisions and be accountable for them; generate innovative ideas; and have personal initiative. The incumbent is expected to apply critical thinking skills; be a problem solver with the ability to identify and resolve tactical and strategic issues before they become problematic; resolve operational issues; elevate matters as necessary; recommend solutions; and effectively implement division changes and management directives. This position works with highly confidential financial and tax information and is required to maintain the highest level of confidentiality regarding all information acquired or used in performing this job.

This position requires knowledge of information technology systems and processes; database management; data collection, analysis, and reporting techniques; research and analysis methodologies; appraisal principles, techniques, and theories; applicable state and federal regulations, statutes, and policies; public administration and management including strategic planning; project management; principles and methods of work planning; performance management including setting goals, objectives, and measures; operational and program planning; quality assurance methods; organizational development; project management; resource allocation; leadership techniques; governmental organizational structure, accounting, and budgeting; legislative and administrative rule processes and guidelines; and state and department policies, procedures, and precedents is required. The work also requires knowledge of compliance requirements and practices; customer service standards; business communications; records management; supervisory principles and practices; department and state personnel policies, procedures, and precedents; and employment law.

Working Conditions

This position has considerable mental stress and pressure due to supervisory issues; workload; conflicting, multiple priorities; critical projects with hard deadlines; time constraints; significance of decisions made; the challenging nature of contacts with taxpayers, elected officials, etc.; and coordination of all functions of the bureau. At times, the incumbent will deal with angry, hostile, and difficult individuals to resolve concerns or to bring about compliance with regulations. Work hours may exceed 40 hours per week from time to time. Leading up to and during legislative sessions work hours routinely exceed 40 hours per week and may include working evenings and weekends. May involve minimal travel some which will be out-of-state therefore a valid Montana driver’s license is required. This position requires considerable computer and keyboard use. The incumbent may spend considerable time on the phone. Lifting is infrequent, less than 15 pounds and includes carrying light items such as papers and books. This job requires regular attendance as scheduled by the supervisor. This job cannot be performed at an alternate work site.

Education/Experience:
The above knowledge, skills, and abilities are acquired through a bachelor’s degree in computer science, business administration, public administration, economics, project management or related field and seven years of job-related work experience including three years of direct supervisory, budgetary, and program management experience. Work experience should include professional level experience in property tax administration and a strong background in information technology; structured information systems and analysis; and/or database analysis. Other combinations of education and experience will be evaluated on an individual basis. It is important that all previous work experience is listed.

Supplemental Questions: None Required

Additional Materials Required: None Required

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