Under general supervision, perform customer service and clerical functions to support the Assessors Office, identify/verify UPC code numbers, verify legal descriptions of real property, and update data on Integrated Assessment System (IAS).
Major Duties and Responsibilities Summary:
Utilize Assessors coding system to identify/verify UPC number to document(s).
Verify legal descriptions of real property contained in deeds and other documents and compare with information on IAS/cadastral maps to identify the location of the property.
Trace routine chains of title to determine ownership of property.
Reviews, verifies and/or researches information submitted by taxpayers for accuracy.
Maintain and update property ownership information on Integrated Assessment System (IAS).
Respond to inquiries in person, in writing and over the telephone in a courteous and exemplary manner; provide information within scope of knowledge or refer to supervisor or other personnel as necessary.
Review and verify daily transactions for quality assurance and accuracy of prior day data entry.
Assist in preparation, distribution and processing of department mail and/or faxes.
Perform other related job duties as required or assigned.
The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.
High school diploma or GED, plus three (3) years office/clerical experience, training and/or post-secondary education with one (1) years in the area of document/form processing governed by statutes and/or strict administrative guidelines.
Knowledge of standard office procedures and practices.
Ability to learn and apply legal terminology related to the transfer or real property, Assessment Appeals and Exemptions claims.
Ability to interact effectively and professionally with the public, supervisors, and co-workers.
Ability to prioritize work and coordinate several activities to meet critical deadlines.
Ability to work independently and learn to carry out assignments with minimal supervision.
Ability to organize and maintain accurate files and records.
Ability to operate standard office machines including typewriter, word processor, computer and multi-line telephone systems.
Must be able to communicate in oral and written English.
Screening and Compliance:
The offer of this Bernalillo County position requires compliance with the following:
Employee must successfully complete the Countys post-offer medical examination.
Employee must comply with the Countys safety guidelines.
All essential duties are performed indoors.
Duties are performed in a temperature-controlled environment.
Duties are performed on an even surface, which may be carpeted or tile.
Working surface is typically dry.
Workers often work along with general direction from supervisor.
Equipment, Tools, and Materials:
Equipment typically used in the performance of office duties includes telephone, computer terminal, computer printer, computer keyboard, typewriter, photocopy machine, fax machine and calculator.
Materials and products handled include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.
Please initial each item to indicate whether you are or are not capable of performing that function:
**NOTE: You are not required to disclose information about physical or mental limitations that you believe will not interfere with your capability to do the job. On the other hand, if you want the employer to consider special arrangements to accommodate a physical or mental impairment, you may identify that impairment in the space provided and suggest the kind of accommodation that you believe would be appropriate.
Must be able to apply knowledge of typing and general clerical work.
Must be able to maintain high level of concentration while performing repetitious work.
Must be able to type correspondence and reports with proper format, punctuation, spelling and grammar.
Must be able to organize and prioritize numerous tasks.
Must be able to use reason and judgment in performing duties and responsibilities.
Work is primarily sedentary, with opportunities to stand/walk as needed typically being available throughout the workday.
Must be able to sit for long periods as necessary to perform essential functions.
Must be able to bend at the waist and twist/rotate occasionally.
Must be able to work with arms bent or extended away from body or overhead and be able to push/pull with arms as needed.
Must be able to crouch and kneel occasionally.
Must be able to use hands and fingers in order to grasp/manipulate various equipment and materials needed to perform essential duties.
Must be able to coordinate use of hands and eyes in operation of equipment such as telephone, typewriter and computer.