Performs administrative secretarial work including preparing and/or typing documents which have an impact on program policies and procedures; researches and prepares reports; gathers and reports data as assigned. Responsible for the printing and distribution of new Administrative and Program Directives.
Serves as property control and inventory officer; maintains and accounts for petty cash; places warehouse orders; works with a team to procure equipment, maintain state vehicles, and refill postage meter. Serves as primary back up to the region's Executive Secretary III in providing services which include phone coverage, distributing mail, scheduling and preparing for meetings and preparing and in-putting time sheets.
Requires knowledge, skill and development equivalent to 2 years of secretarial or business college and two years secretarial experience or completion of high school plus four years secretarial experience; requires working knowledge of agency programs, rules and regulations; requires ability to file, type, fill supplies, etc. Requires the ability to type 55 wpm; requires ability to operate a personal computer/word processing equipment and software programs.
Work Hours & Location/Agency Contact:
8:30 AM - 5:00PM
Department of Human Services
5407 North University
Peoria, IL. 61614
Contact: Cynthia Newman - Human Resource Representative
McFarland Mental Health Center
901 Southwind Road
Springfield, IL. 62703
Phone: 217/ 786-6964
(Send all bid forms/application to the Springfield address.)
How to Apply:
Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).
Additional Documentation for Executive Secretary II:
Option 2 - Typing
Additional Title and Exam Information
Test Information Guide
These documents are in PDF format and can be viewed using Adobe Reader .
NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.