Secretary (Office Automation)
Department Of Agriculture - Murfreesboro, TN

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Relocation expenses will not be paid. The incumbent performs various secretarial, clerical, and typing duties for one of the Plant Protection and Quarantine work unit offices.

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response

KEY REQUIREMENTS

U.S. Citizenship

DUTIES:
The duties may include, but are not limited to:
Serves as contact to give and receive non-technical information, receives visitors to the office and refers them to proper personnel, routes incoming telephone calls, and places local and long distance calls for office personnel.

Reads and screens all incoming mail, assembles background information and documents and routes to personnel, reviews outgoing mail for accuracy and adequacy, and packages and routes outgoing mail.

Using word processing equipment, types letters, memoranda, forms, reports, and documents containing general and scientific/technical terminology from rough draft, handwritten copy, and voice recordings and reviews final copy for proper grammatical construction, clarity of expressions, spelling, and conformance with proper style, policy, and procedures.

Makes all travel arrangements, including scheduling visits, compiling itineraries, and making common and lodging reservations.

Maintains correspondence files, records, directives, publications, manuals, and regulations.

Maintains supervisor's calendar, schedules appointments and conferences, and assembles meeting information.

Determines need and prepares requisitions to maintain supplies inventory.

Supervises lower graded clerical personnel assigned to the office; delegates work and provides assistance on day-to-day duties, procedures, priorities, and administrative details; and orients and trains new clerical employees.

QUALIFICATIONS REQUIRED:
To qualify, you MUST meet all qualification requirements by the closing date of the announcement.

Applicants can qualify by meeting the EDUCATION requirements specified below and/or the SPECIALIZED EXPERIENCE requirements.

EDUCATION

GS-5: Four years of post-high school education in any field for which high school graduation or the equivalent is the normal prerequisite.

TRANSCRIPTS are required if:
You are qualifying for the position based on education.

You are qualifying for this position based on a combination of experience and education.

This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts .

SPECIALIZED EXPERIENCE AT THE GS-5 GRADE LEVEL

Applicants must have one year of specialized experience equivalent in level of difficulty and responsibility to the next lower level in the Federal Service. This experience may have been obtained in the private or public (local, county, state, Federal) sectors. Examples of qualifying experience include, but are not limited to:

Screening incoming mail, referring visitors, routing incoming phone calls, and maintaining files.

Typing letters, forms, reports, and documents.

Preparing travel authorizations and vouchers and making all travel arrangements for Director.

Preparing correspondence for the signature of the Director and maintaining records and files for same.

Keeping vehicle records for work unit.

Helping maintain Director’s calendar for appointments and meetings.

Preparing requisitions for supplies.

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL

Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions .

Special Conditions:
Males born after 12/31/59 must be registered with the Selective Service.

DD214 (Member 4 copy) or other veterans' documents required to receive veterans' preference.

As a condition of employment, a background investigation may be required for this position.

Subject to satisfactory completion of one-year probationary period.

Applicants must be qualified typists (40 WPM).

HOW YOU WILL BE EVALUATED:
Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your resume must support that you meet the specialized experience requirements described above and are proficient in the following skills or competencies below. Please note you are not required to provide specific narrative responses to the skills and competencies described in this section.

Ability to type and perform stenography

Knowledge of administration process

Ability to use office automation

Knowledge of office management procedures and processes

Ability to provide executive assistance

Category rating procedures will be used to rank and select eligible candidates. The following quality categories will be used: Best Qualified, Well Qualified, and Qualified. Within each quality category, veterans' preference eligibles will receive selection priority over non-veterans.

Your final category placement will be based on your responses to the assessment questionnaire. Please ensure your resume provides enough detail to support your responses.

If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.

To preview questions please click here .

BENEFITS:
Eligibility for employee benefits depends on your type of appointment and your tour of duty (work schedule). Generally, you must be hired on a permanent basis and have a regular full- or part-time work schedule. For more information on potential benefits, go to: Federal Employee Benefits

OTHER INFORMATION:
For information regarding CTAP eligibility for displaced Federal employees click: Career Transition Assistance Programs

More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.

Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).

For information on filing a complaint of discrimination, click: Filing a Complaint

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