Accounting Control Specialist (Bursar's Office)
Westchester Community College - Valhalla, NY

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Generate and forward bills to students with outstanding balances follow up with second and third bill; if necessary;
  • Generate and forward “Ten Day Letterâ€as final notice from College;
  • Prepare accounts for Collections Supervisor by providing copy of “ten day letterâ€, bill, student personal data, transcript and any correspondence received from student, cover letter with explanation of debt;
  • Prepare files and billings for students that had a “Federal Re-calculationâ€;
  • Correspondence: ineligible financial aid due to academics or attendance, TAP code changes, deferred payment agreements;
  • Track registrations for various programs: Westcop, WIA, Family Services, Leap, National Guard, Empire State College, Verizon, Gorton High School, etc.;
  • Provide bills to various programs for billing purposes;
  • Post payments to PeopleSoft Campus Solutions Student Financials system;
  • Leap Program: complete billing rosters as received, complete grade rosters at end of the semester and forward to coordinator;
  • Cover Bursar Office Cashier counter during peak periods (registration, first weeks of semester), during lunch hours or in the absence of cashiers;
  • Review, research and respond to Bursar Office e-mail box questions;
  • Contacts students directly to discuss problems concerning their account balances, payment plans, financial aid packages, registration, etc.;
  • Perkins Loan Accounts: Prepare monthly claim form for services rendered by ACS for loan maintenance. Print monthly reports for accounting purposes;
  • Assist in monitoring financial aid postings, which would include: New York State TAP Grants, Federal grants and loans, scholarships, etc.;
  • Assist Bursar Office staff with processing third-party contracts, outside scholarship payments, Certificate of Residency forms, student refunds, book voucher, collection activities, and other office related duties;
  • Other duties as assigned.
    • Thorough knowledge of automated accounting systems used in collecting money and maintaining financial records;
    • Ability to perform complicated account analyses, ability to perform arithmetical calculations accurately and quickly;
    • Ability to function effectively within specific automated accounting systems and to observe, differentiate and manipulate various alpha/numeric coded transactions;
    • Knowledge of Oracle PeopleSoft Integrated System is a plus;
    • Ability to effectively use computer applications such as spreadsheets, word processing, calendar, email and database software;
    • Ability to read, write, speak, understand and communicate sufficiently in English to perform the essential functions of the position;
    • Ability to work within prescribed time limitations, establish and maintain effective working relationships, initiative, integrity, tact, accuracy, resourcefulness, physical condition commensurate with the demands of the position.
    TO APPLY: Please send a resume, cover letter, and 3 letters of recommendation to: . Please indicate “ Accounting Control Specialist (Bursar's Office) â€in the subject line of the email or mail to:

    Director, Human Resources
    Westchester Community College
    HR Department, Administration Building Suite 111
    75 Grasslands Road
    Valhalla, NY 10595
    Fax: (914) 606-7838

    DEADLINE FOR APPLICATIONS: Applications will be accepted until the position is filled.

    Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning.

    Westchester Community College - 22 months ago - save job
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