1. Supervise assigned personnel and plan, assign, and manage the operational flow within the Accounting Office as it pertains to Accounts Receivable, Accounts Payable, and General Ledger.
2. Manage and maintain the Colleague financial system in the areas of Accounts Receivable, Accounts Payable, and General Ledger.
3. Provide assistance and guidance as needed to college personnel in the proper use or interpretation of approved financial procedures, Colleague processes, policies, forms, and regulations.
4. Supervise the accounting, reporting, collection activities, and record-keeping aspects of all student accounts. Keep current on changes in regulations affecting these programs and administer due diligence requirements.
5. Plan, coordinate, and direct the monthly and annual fiscal account closings.
6. Document all critical tasks as determined by the supervisor as well as financial system procedures for areas of responsibility. Ensure documentation is accurate, up to date and accessible.
7. Continuously examine Accounting Office procedures and business practices and recommend changes that balance the need for strong internal control, speed and efficiency with cost. Assist in the reengineering of tasks to take advantage of technological advances, where applicable.
8. Keep abreast of changes in the accounting field, college financial best practices, audit requirements, and laws and regulations that affect areas of responsibility.
9. Prepare, coordinate and review IRS forms 1098T and 1099M, and prepare the annual FISAP report in conjunction with the Financial Aid office.
10. Perform other duties as assigned. (M.E.)
B. Financial Accountability
1. Review and verify all journal entries prior to being posted.
2. Review operating general ledger accounts for accuracy throughout the year and ensure that revenue and expenses are accurately reflected in the college’s year-end fiscal statements.
3. Responsible for providing college audit firm with required reports and documentation. Assist in resolution of audit deficiencies.
4. Recommend and ensure implementation of all financial policies and procedures.
5. Report status and recommendations for improvement of the Financial Aid operation to the Vice President of Finance and Administration on a regular basis.
1. Coordinate Accounting office activities, requirements, and work flow with all other college departments.
2. Function as College liaison to external, billing, collection, and legal services related to student accounts.
3. Train staff to properly advise and counsel students on matters concerning student billing, promissory notes, collections, refunds, and all other related areas.
4. Communicate with vendors, government offices, banks, auditors, insurance companies, and others, as needed, for information gathering, reporting, or problem resolution.
5. Represent the Accounting Office on the Datatel Steering Committee and other committees as required.
1. Provide training to the Accounting Office staff on proper office and college policies and procedures, appropriate operating software, applicable external regulations, and general indoctrination on all aspects of performing assigned tasks.
2. Maintain proficiency of existing staff through training and active promotion of professional development opportunities.
3. Advise and counsel college personnel on the correct interpretation and use of college and office-related regulations, procedures, practices, forms and required documentation.
1. Maintain and monitor the use of the Colleague financial system in all areas of responsibility. Identify problems and work with the Office of Information Technology to resolve problems promptly.
2. Recommend and implement technological advances in all areas of responsibility.
3. Keep abreast of changes in the accounting field, audit requirements, and laws and regulations that affect areas of responsibility.
4. Maintain appropriate competency in contemporary computer technology.
60,000 - 85,000
A. Bachelor’s degree in Accounting, Business Administration, Finance, or similarly-related field.
B. Five years of successful work experience in general accounting.
C. Three years of prior supervisory experience.
D. Demonstrated computer literacy and proficiency in spreadsheet applications.
E. Demonstrated expertise with integrated financial systems.
F. Highly developed interpersonal and communication skills, both written and oral.
A. CPA or Master’s degree in Business Administration.
B. Experience using the Datatel Colleague financial system at a high level.
Open Until Filled
Anticipated Start Date:
Special Instructions to Applicants:
A completed online Professional application is required along with attaching a copy of your resume, cover letter, three letters of professional reference and copies of your college transcripts.
Hours of Work:
The Director of Accounting shall be employed on a twelve-month basis. Compensation and benefits shall be in accordance with the Handbook for Non-Affiliated Administrators ( NAA ) and pertinent Board of Trustees Policies. Regular, prompt attendance shall be considered an essential job responsibility.
Days of Work:
Monday - Friday
If other, please specify:
Ocean County College - 10 months ago