Administrative Assistant - Honolulu, HI
Oldcastle 192 reviews - Honolulu, HI

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Branch Location: HI Honolulu (HONO-3516)

City: Honolulu

State: Hawaii

Postal/Zip Code: 96819

Allied Building Products, a division of Oldcastle, is a national independent distributor specializing in commercial & residential exterior and interior building materials with over 200 locations from Hawaii to Boston. The company was founded in 1950 as a small family-operated business focusing on the metro NY/NJ region and through acquisitions across much of the United States is now established as a major industry player. We believe that our employees are our best asset and still hold true to the core values of our humble beginnings that has made us a true success.

As an Administrative Assistant for Allied Building Products, you will lead the back office operations of a high volume office. You will organize all sales related processing and daily administrative activities for the branch. You will also assist the Branch Manager by performing administrative functions.

Complete Job Description

Maintain branch files (pick tickets by date, daily cash receipts/deposits, check request forms, credit authorization log, return material log, post bills, etc.)
Daily mailing of A/R receipt to lockbox
Assist with customer account reconciliation (when not handled by credit department)
Follow procedures for entering credits into Trend (sales tax, price adjustment, etc.)
Verify return material credits
Enter return material credits into Trend
Maintain sales tax exempt certificate
Ensure that valid sales tax certificates are on file for each customer (with credit department)
Review Purchase Orders to ensure compliance
Order office supplies
Responsible for report reconciliation
Complete shipping feedback on all outgoing warehouse transfers
Monitor prior day’s invoicing to ensure all sales were properly posted
Reconcile recorded sales to cash receipt and bank deposit
Maintain daily customer pricing levels as per Branch Manager instructions
Reconcile open order pricing
Maintain petty cash
Answer telephone in a friendly and timely manner
Process payroll as directed by Branch Manager
Collect Human Resources data from employees for processing
Perform other duties as assigned


Previous experience in an administrative role
General accounting skills
Ability to organize information
Experience working with a PC
Valid drivers license


Associates degree or equivalent experience is preferred

What Allied Offers You

Highly competitive base pay

Comprehensive medical, dental and disability benefits programs

Group retirement savings program

Health and wellness programs

A culture that values opportunity for growth, development and internal promotion

About Oldcastle

Oldcastle has a long and proud heritage as one of North America’s largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the Oldcastle family. Oldcastle operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

Allied is a great place to grow! If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our career site. Please complete your online profile which will be sent directly to the appropriate Hiring Manager. Our system allows you to view and track your status 24 hours a day.

Thank you for your interest in the Allied family. We are an Affirmative Action and Equal Employment Opportunity Employer.

Allied Building Products is part of the Oldcastlecareers™ network.

About this company
192 reviews
Oldcastle is the largest manufacturer of building products and materials in North America with more than 2000 locations and 39,000...