Division Administrator
Dana-Farber Cancer Institute - Boston, MA

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Job Summary

Located in Boston, Dana Farber Cancer Institute brings together world-renowned clinicians, innovative researchers, and dedicated professionals as allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow’s physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

The Department of Medical Oncology seeks a Division Administrator for the McGraw/Patterson Center for Population Sciences and the Division of Population Sciences. The Center/Division is committed to population-based research as a means to detect cancer early, prevent cancer at the community-based level, identify and evaluate cancer risk in high-risk populations, and measure the quality and outcomes of cancer therapy. The Division Administrator serves as the main administrative contact for the Center and has dual reports to the Division Chief of Population Sciences and the Department Administrator of Medical Oncology. S/heworks directly with the Division Chief to oversee the operations of the Center, including management and coordination all administrative, financial, strategic planning, and operational aspects and efforts across the Center/Division. S/he supervises the departmental grants management (DGMS) personnel in coordination of all grants (pre-award and post-award) for the Center/Division and also supervises all administrative assistants in the Center/Division.

Specific responsibilities include:
  • Manage and coordinate all administrative, financial, strategic planning, and operational aspects and efforts in the Center/Division across two physical locations
  • Develop and oversee all day-to-day operations, policies and procedures for the Center/Division. Identify and resolve operational issues within the Center/Division. Design and maintain administrative and operational support systems. Ensure compliance with institute polices and guidelines
  • Manage the hiring and on-boarding process for all staff in the Division/Center.
  • Advise the Division Chief on space planning management and research space assignments.
  • Coordinate all Center/Division activities with other DFCI departments to support scientific and operational activities of the Center.
  • Develop systems to manage and monitor the operational and financial performance of Center/Division on an ongoing basis and monitor performance metrics.
  • Manage philanthropic and divisional monies, including quarterly reporting, allocation of funds, and forecasting based on spending trends. Develop policies for the administration of philanthropic and divisional funds.
  • Create and develop business plans, as needed.
  • Represent Division Chief, as appropriate and delegated, on institutional business matters
  • Serve on institutional committees and participate in institutional-wide special projects. Coordinate and triage administrative and operational requests to appropriate parties.
  • Facilitate faculty and other divisional meetings. Advise the Division Chief on ongoing and future staffing, capital, and financial needs for the Center/Division.
  • Oversee the grants management staff in coordination and management all grants for the Center (pre-award and post-award), including research grants, contracts, clinical trials, and discretionary funds, clinical and operating budgets. Prepare regular updates/reports to the Division Chief and PIs.
  • Manage all administrative staff for the Center/Division, including conducting all annual performance evaluations for all Center/Division administrative personnel.
  • Manage administrative affairs related to development of new as well as existing programs in Center/Division
  • Oversee all academic, research and clinical appointments and promotions processes.
  • Work with Division Chief to plan and implement Center activities that promote scientific and intellectual interactions.

Job Qualifications

The Division Administrator should have the following qualifications and experience:
  • Bachelor’s degree required, advanced degree preferred.
  • Minimum of five to seven years business management experience in a scientific or health care setting, with demonstrated project management, financial management and staff management experience.
  • Proven ability to develop and manage annual budgets of $10-20 Million. Strong understanding of grants management requirements and process.
  • Demonstrated ability to work independently and “manage up”. Proven ability to follow through and complete projects with minimal supervision.
  • Exceptional project management and organizational skills, with the demonstrated ability to drive multiple concurrent projects to completion.
  • Ability to meet various deadlines and to effectively work with diverse groups of people in an environment of frequently changing priorities and deadlines.
  • Ability to set priorities, make decisions and implement changes.
  • Strong, quantitative, analytic and problem solving skills to evaluate all aspects of the situation and make appropriate and timely decisions.
  • Ability to learn and absorb information quickly, to anticipate needs, and to develop and implement long-range plans as well as solve problems within existing guidelines.
  • Demonstrated ability to directly manage large teams of administrative personnel.
  • Superior leadership, communication, facilitation and customer-service skills.
  • Ability to work closely and effectively with all levels of the organization.
  • Overall flexibility and focus on successfully supporting DFCI Faculty.
  • Understanding of academic research environment.


This position is full-time, Monday through Friday, 40 hours per week.

Dana-Farber Cancer Institute is an Affirmation Action/Equal Opportunity Employer, committed to diversity and inclusion in our workforce.

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