Digital Preservation Manager
Yale Uiversity Library - New Haven, CT

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Preservation Department

Yale University Library

New Haven, CT

Rank: Librarian 1-5 (Grade 23-29)

www.yale.edu/jobs

Schedule : Full-time (37.5 hours per week); Standard Work Week (M-F, 8:30-5:00)

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut. Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

The University and the Library:

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 12.8 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers. For additional information on the Yale University Library, please visit the Library's web site at www.library.yale.edu .

The Preservation Department :

Yale University Library’s Preservation Department, started in 1971, is one of the oldest in the country. It has strong administrative support and has played a major role in the development of the preservation field. The Department has system wide responsibilities and consists of units covering conservation of special and circulating collections as well as exhibition preparation; reformatting of special collections materials and circulating materials; mass deacidification; and staff and user-education and consultation on wide variety of preservation concerns.

Position Focus:

Reporting to the Director of Preservation, the Digital Preservation Manager (DPM) will develop a plan to ensure effective acquisition, description, preservation, security of and provision of access to all Yale Library digital components that must be preserved indefinitely. While reporting to the Director of Preservation, it is expected the DPM will work closely with and coordinate digital policies & procedures with Library & University IT and with Library departments/units that have born digital collection material, including but not limited to commercially produced e-resources, and significant digital surrogates of analog material.

Principal Responsibilities:

  • The Librarian 1 is the beginning rank and is expected to demonstrate excellence in meeting the position responsibilities, as defined by the job description and annual goals.
  • Begin to fulfill the criteria for service to the library, university, and/or community.
  • Begin to fulfill the criteria for professional contributions.
  • For a complete description of the position and department, please see the department URL.


  • Position Responsibilities:

  • Researches, develops, documents, and implements a digital preservation program building out of the new Hydra infrastructure taking on a key role to ensure preservation of all Library digital collections of enduring value:
  • Reviews existing Library practices and analyzes needs and establishes policies and best practices for the long-term protection and access to digital materials of all types, both created by or acquired by the Library taking into consideration Yale’s continuing participation in LOCKSS, CLOCKSS, and Portico; and
  • Works with Library IT and University ITS in the development of a Trusted Digital Repository (TDR) for Library digital collections.
  • Advises Library staff and develops guidelines for acquisition and long-term preservation of born digital materials, including the coordination of long-term preservation strategies for commercial e-resources.
  • Works closely and collaboratively with cataloging staff, archivists, curators, collection managers, Library IT, and text and image specialists to ensure consistent procedures and guidelines and to integrate digital preservation policy requirements into broader organizational policies and procedures.
  • Works with Library IT and University ITS to develop an overall migration strategy that ensures materials in standard and non-standard or obsolete digital formats are migrated so as to minimize introduction of generational loss or compromising of authenticity.
  • Prepares digital preservation project proposal guidelines, including specifications for vendor services that support digital preservation as well as templates for Request for Proposals (RFPs) and vendor contracts.
  • Educates Library staff in the essentials of the Library digital preservation program through workshops, web sites, and handbooks, etc.
  • Creates and maintains a complex network of professional relationships inside the Library, the University, and throughout the digital and library professions, in order to increase the capability of the Library system to preserve its digital collections.
  • Develops and maintains disaster recovery planning and policy document for digital materials in coordination with the Library IT and University ITS departments.


  • Required Education & Experience:

    Master’s degree in Library Science from an American Library Association accredited Library school. In selected instances, a post-graduate degree in a related discipline may be required or substituted for an MLS. Appointment to this rank is limited to two years at which time it is expected that the individual will develop necessary requirements to meet expectations of performance at the Librarian 2 level.

    Required Skills and Abilities:

  • Appointment to Librarian 2 requires at least 3 years of relevant professional experience; Librarian 3 rank requires at least 5 years of exp.; Librarian 4 at least 8 years of exp.; and Librarian 5 at least 12 years of exp.; and demonstrated professional accomplishments appropriate to the rank.
  • Demonstrated ability and success in the development and/or management of a digital library, archive or repository. Demonstrated ability to conceptualize, define and manage large, complex technology projects.
  • Demonstrated knowledge of current research on contingency plans against threats to the digital collections, such as industry changes to file formats, natural disaster, & security breaches. Demonstrated knowledge of the vibrant & changing landscape of digital preservation management.
  • Demonstrated ability to meet the preservation challenges facing academic libraries along with ability in one or more digital asset management systems; i.e. CONTENTdm, Artesia, FEDORA, etc. Demonstrated ability with current technologies, standards & practice in preservation of digital collections.
  • Excellent oral and written communication skills.


  • Preferred Education, Experience, and Skills:

  • Project management training.
  • Familiarity with the requirements of a Trusted Digital Repository.
  • Demonstrated knowledge of Intellectual Property and Rights management as it relates to digital assets.
  • Familiarity with preservation principles and procedures relating to library materials.


  • Salary and Benefits:

    We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

    Applications consisting of a cover letter, resume, and the names and contact information of three professional references should be sent by creating an account and applying online at www.yale.edu/jobs for immediate consideration - the STARS req ID for this position is 20229BR . Please be sure to reference #20229BR in your cover letter .

    Background Check Requirements:

    All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. Internal candidates may be subject to a motor vehicle or credit check for this position based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

    Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.

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