Administrative Coordinator
Chicago Center for Family Health - Chicago, IL

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The Chicago Center for Family Health (CCFH) seeks a highly competent, experienced individual for the part-time position of Administrative Coordinator (15-17 hours/week). CCFH, located in downtown Chicago, is a non-profit, independent affiliate of the University of Chicago. The CCFH mission is to strengthen families in crisis and promote family resilience. Founded in 1991 by Co-Directors John Rolland, M.D. and Froma Walsh, Ph.D., CCFH is one of the foremost institutes internationally for advanced, family-centered training for mental health, healthcare and social service professionals, as well as clinical services and community consultation.

The Administrative Coordinator is responsible for handling coordination, communication, reception, and information regarding programs, clinical services, faculty, trainees, and office management issues. This person will assist the Co-Directors and faculty with clerical tasks, including data entry, photocopying, correspondence, mailings, and reports. This person will coordinate training programs, including workshop scheduling and registration, preparing training materials, and communication with trainees and program applicants. The Administrative Coordinator will be responsible for marketing tasks, including managing the website and Facebook page, and basic bookkeeping tasks such as monthly financial summaries.

This person must be comfortable working independently in a small office environment. A bachelor’s degree and two to three years of prior administrative experience are required. Proficiency in Microsoft Office - Word, Excel, Powerpoint - as well as familiarity with both Mac and PC required. Basic knowledge of HTML, Bookkeeping / Quickbooks experience a plus.

Responsibilities:
. coordinating training programs, materials, faculty and trainee needs
. handling phone and email communications and inquiries
. production of training and marketing materials
. data entry, copying, and clerical support
. handling receipts and deposits
. office management (Mac and PC computer systems, supplies, space, and facilities)

Salary based on experience + benefits

Mandatory Job Qualifications Bachelor's degree, 2 - 3 years prior administrative experience
Proficiency in Microsoft Office - Word, Excel, Access, Publisher, PowerPoint
Familiarity with Mac and PC

Desired Qualifications Basic knowledge of HTML
Basic bookkeeping experience / basic knowledge of QuickBooks

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