Executive Administrative Assistant I Job
American Express - New York, NY

This job posting is no longer available on American Express. Find similar jobs:Executive Administrative Assistant jobs - American Express jobs

Executive Administrative Assistant I-13000888

This Associate plays an important support function within OPEN Acquisition Organization. The position reports directly to multiple Vice Presidents within the organization. A successful candidate must be a clear communicator, organized, who is flexible, and able to prioritize activities for the VPs and facilitate on their behalf.

Responsibilities include but are not limited to:
  • Organizing and maintaining calendars using a high level of tact and integrity Proactively plan calendar on a weekly and monthly basis
  • Coordinating ongoing meetings, organizing regular team meetings, 1:1s and team events including scheduling, room bookings and catering
  • Manage travel arrangements and expense reporting
  • Managing new-hire on-boarding and coordination
  • Organizational documentation, distribution of electronic communications and filing and printing documents
  • Ad hoc project work as directed by leadership
  • Supporting on-boarding of contractors including working with Human Resource vendors, submitting requests into Ariba and procuring laptops, office space, etc.
American Express is an equal opportunity employer.

Required Qualifications:
  • Solid interpersonal skills and ability to interact with all levels of management; ability to effectively build and sustain working relationships with internal/external customers and colleagues
  • Proven ability to manage multiple priorities and keep professional composure in a fast paced environment
  • High degree of organization and prioritization skills
  • Strong attention to detail
  • Proactive and self motivated with strong time management and problem solving skills
  • Ability to act with diplomacy and integrity in dealing with sensitive issues
  • Proficient in Outlook, Word, Excel, PowerPoint
  • Knowledge of the following systems (or like systems) is required: Ariba Buyer, Axiom, Concur Expense, IT service catalog a plus
Job: Administration
Primary Location: US-New York-New York
Schedule: Full-time

About this company
1,867 reviews
We’re a company of inclusion—built on service, secured by trust and driven by forward thinking. For more than 160 years,...