Administrative Support Assistant (OA) GS-0303-06
Department Of Health And Human Services - Claremore, OK

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Become a part of the Department that touches the lives of every American! At HHS you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. Join HHS and help make our world healthier, safer and better for all Americans.

The Indian Health Service is required by law to give absolute preference to qualified Indian applicants and employees who are qualified and suitable for Federal employment. The Indian Health Service (IHS) by law is committed to affording employment preference to American Indian and Alaska Native candidates who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. In other than the above, the Indian Health Service is an Equal Opportunity Employer.


Department of Health and Human Services (HHS), Indian Health Service (IHS), Claremore, OK United States 1 vacancy

POSITION DETAILS: One Full-Time Permanent position to be filled.

Salary range: $34,907.00 - $45,376.00 ( Annually )
Promotion potential: None
Merit Promotion Position: Yes
Travel Required: No
Supervisory/Managerial Position: No
Relocation Expenses Paid: No Travel Expenses -Not Paid: travel, transportation, and relocation expenses associated with reporting for duty in this position will be the responsibility of the employee.
Is position covered by PL 101-630? Yes (See item # 3 in the How to Apply Tab)
Is drug testing required? No
Is government housing available? No
Is this a bargaining unit position? Yes
Alternative work schedule, call back, standby, rotating shifts, nights/weekends/holidays? No
    Who may apply section

    Excepted Service Examining Plan Candidates (ESEP)

    Merit Promotion Plan Candidates (MPP)

    Veteran's Preference including Veterans Employment Opportunity Act Candidates (VEOA)

    - visit for more information on Who May Apply
    • Position subject to background investigation.
    • As part of the pre-employment process, fingerprint checks are required.
    • If applicable-Selective Service registration (Males born after 12/31/59)
    • Must be a U.S. Citizen

    DUTIES: Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or result in you losing consideration for the job.
    • Administrative duties in support of the Clinical Director.
    • Purchase supplies, equipment, and services utilizing prescribed purchasing guidelines and procedures.
    • Perform timekeeping functions including overseeing leave and pay for Medical Staff.
    • Answer questions concerning policies and procedures related to support/office services.
    • Use computer automated systems to perform a variety of administrative tasks such as, p reparing and processing documents associated with the travel of staff; initiating p ersonnel actions for federal employees and contractors; and tracking expenditures.
    • Assist staff with resolving patient's problems or issues.

    QUALIFICATIONS REQUIRED: Proficiency Requirements for Office Automation (OA)
    Applicants must meet the following typing proficiency: 40 words per minute based on a five minute sample with three or fewer errors.

    In addition to meeting the typing proficiency to qualify for this position at the GS-6 level you must also have:

    GS-6 : 1 year of specialized work experience (equivalent to at least the GS-5 grade level in Federal service). Examples of Specialized Experience for this position include: work experience performing administrative activities such as time keeping, federal travel, maintaining records, scheduling for upper management, and responding to complaints.

    You must meet the requirements of the job by this date: Thursday, March 21, 2013

    As per the IHS Excepted Service Hiring Plan: Current employees and eligible applicants are considered under merit promotion only, unless they provide an appropriate Standard Form (SF)-50, "Notification of Personnel Action," and indicate under which plan they are applying. Please indicate on your resume and during the online assessment process which hiring plan you want to be considered under: Merit Promotion and/or the IHS Excepted Service Hiring Plan. See for more details.

    TIME-IN-GRADE REQUIREMENTS : Merit Promotion (MPP) candidates must have completed at least one year of service at GS-5. Time-in-grade provisions do not apply under Excepted Service (ESEP).

    HOW YOU WILL BE EVALUATED: The HHS Careers system simplifies the Federal application process by replacing the former KSA job-element statements with on-line self-assessment questions. Applicants who meet the minimum qualifications requirements will be invited to complete an on-line questionnaire assessing the following:
    • Knowledge of Administrative Functions
    • Customer Service
    • Clerical

    If found qualified, your score will range from 70-100 points (not including points that may be assigned for Veterans' Preference). We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. You will be deemed well qualified if you score 85 and above.

    For I/CTAP purposes, you will be deemed well-qualified if you are placed in at least the well-qualified category.

    BENEFITS: The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at .

    OTHER INFORMATION: If you are claiming CTAP/ICTAP eligibility, you must submit a copy of your most recent performance appraisal, proof of eligibility, and your most current SF-50 noting position, grade level, and duty location. To be considered under CTAP/ICTAP, you must be well qualified with a score of at least 85 for this position. For information on CTAP/ICTAP, visit:

    Additional selections of candidates may be possible within 90 days from the date the certificate of eligibles was issued for this announcement, for filling additional or similar positions. However if there are no qualified Indian Preference candidates on the Certificate the vacancy must be reannounced.

    Candidates must meet time-after-competitive appointment, time-in-grade (if applicable), qualification requirements, performance requirements, citizenship and suitability requirements, and any other eligibility requirements within 30 days of the closing date of the vacancy announcement.

    Measles and Rubella immunization required for selectees born after 1957.

    After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position.

    The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.

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    Indian Health Service's mission is to provide health care and related services for American Indian and Alaska Natives, as well as their...