Provides administrative assistance in support of the operational activities of the Office of Academic Affairs. Serves as receptionist and manages all front desk duties. Responsibilities include meeting planning and catering, ordering office supplies and maintaining detailed financial records related to these tasks. Also responsible for databases that track faculty approval forms and promotion and tenure cases. Manages the physical faculty files. Processes invoices and reimbursements.
Experience using various computer software including word processing, database management, and spreadsheet applications.
Strong interpersonal, oral and written communication skills.
Ability to interact courteously with a customer service orientation toward all individuals.
Good organizational and time management skills; ability to meet deadlines.
Ability to maintain confidentiality in all matters.
Ability to prioritize tasks and work independently without constant supervision.
Minimum Required Education
High School diploma or equivalent.
Bachelor’s degree and experience working in an academic setting preferred.
Proficiency using Microsoft Word, Excel and PowerPoint preferred. Experience using Filemaker database software is preferred.
Position Description 2
FINANCIAL RESPONSIBILITY : No
SUPERVISORY RESPONSIBILITY : Yes
IS THIS POSITION AT RISK OF EXPOSURE TO BLOOD BORNE PATHOGENS ? No
IS THIS POSITION AT RISK OF EXPOSURE TO TUBERCULOSIS ? No
Tulane University - 21 months ago