Performs moderate to complex and confidential administrative duties to support assigned Farmers’ Vice President. Communicates and coordinates activities with upper level executives.
Performs various administrative and secretarial duties to support assigned Farmers Vice President. Maintains strict confidentiality in all matters. Completes accurate work in a timely manner.
Greets internal and external customers; handles general inquires; refers more complex inquiries and/or complaint regarding company policies and procedures to appropriate officer and/or personnel.
Coordinates daily activities and assigns work assignments to VP’s staff.
Uses personal computer to compose routine and non-routine correspondences from brief notes or oral or written instructions. Types reports and creates forms as needed. Proofreads materials for accuracy.
Uses discretion in answering and screening telephone calls.
Receives and assigns incoming mail to appropriate personnel to handle. Responds to simple emails for supervisor. Retrieves files and materials needed to address action items in mail/emails.
Controls, coordinates and maintains supervisor’s calendar; schedules and coordinates meetings, appointments and other activities. Contacts individuals to communicate schedule changes. Assists in compiling meeting agendas and speeches, etc.
Obtains data from various sources, analyzes data and prepares quarterly and monthly reports. Prepares presentation materials. Prepares and types reports for Board of Directors and stockholders meetings.
Maintains records, confidential files, and hold/diary system. Does follow-up work as needed.
Requisitions, distributes and maintains supplies. Prepares expense reports and handles payments for expense items. Makes travel arrangement and hotel reservations.
Assist with provisions for staff.
Responsible for logistics of meeting and event planning.
Uses Microsoft products to perform daily activities.
Is back up for upper level secretaries as needed.
Performs other duties as assigned.
Preferred Skills and Abilities
Required job duties are essentially sedentary work consisting of occasional walking, standing and lifting and/or carrying 10 lbs. maximum. Must be able to sit for extended periods of time using repetitive finger and hand motion on the keyboard.
Required job duties are normally performed in a climate-controlled office environment.
High school graduate or equivalent. Some secretarial courses.
Three years as a Secretary or two years as an Executive Secretary.
Special Skills Requirements
Proficient in Microsoft Suite including word, excel, power point.
Ability to type accurately using standard business vocabulary and grammar.
Excellent organization and time management skills.
Farmers Insurance is one of the country's largest insurers of vehicles, homes and small businesses and provides a wide range of other...