Proposal Coordinator
University of Alaska - Anchorage, AK

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Review Date To ensure consideration, please apply prior to the review date.


Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.

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Months per Year

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Department Legend
  • W = Statewide
  • A = UAA
  • F = UAF
  • G = UAFGI
  • S = UAS
A-Institute of Social & Econ Research

Assignment Information

Term Funded

Major Org Unit

University of Alaska Anchorage



Job Type

Clerical/Office Support Publications, Writing and Editing Research

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HR Phone Number

University of Alaska Anchorage - (907) 786-4608

HR E-mail Address

University of Alaska Anchorage -

Job Posting Information

Job Posting Summary

The Proposal Coordinator at the Institute of Social and Economic Research will be responsible for supporting faculty in the development, preparation and submission of a high volume of research proposals to a wide variety of funding agencies. The coordinator will set up all awards and ensure that project Principal Investigators have contract and financial information for the successful management of their projects.

Knowledge, skills and abilities required for this position.

Ability to edit, evaluate and help faculty develop proposals, including budgets. Strong editing/writing skills; correct English spelling and grammar usage. Strong math and computer skills. Knowledge of word processing and spreadsheet software. Ability to think analytically, read and apply detailed solicitation materials rapidly and accurately to both proposal narratives and budgets. Ability to interpret and apply federal regulations and university policies. Detailed knowledge of federal regulatory policies; strong organizational abilities, consistency; accuracy, attention to detail. Strong written and verbal communication skills, and interpersonal skills. Ability to work effectively with faculty, PIs and staff in diverse disciplines. Ability to develop strong, effective working relationships with agency representatives, University research offices and other proposing departments. Flexibility, ability to adapt with developing systems. Detailed knowledge of Banner system or demonstrated ability on similar system. Ability to clearly interpret and communicate complex instructions, reliable treatment of time sensitive documents. Ability to work under pressure and to meet deadlines.

Typical education or training required for this position (including licenses).

Alaska Driver's License Associate's degree with college level proficiency in technical writing and math or equivalent combination of education and experience

Length of time and type of experience required for this position.

Two years of technical or scientific writing experience with proposal and budget preparation experience preferred. May substitute college education beyond the Associate's level in social science or related field on a year-for-year basis for experience.

Preferred knowledge, skills or abilities for this position.

Bachelor's degree in a social science or related discipline. Knowledge of on-line proposal software such as FastLane and Familiarity with various agencies' proposal sites. Experience in the research administration field.

Special Instructions to Applicants

Special Conditions of Employment

Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).

Knowledge of or ability to quickly learn U.S. Office of Management and Budget Cost Accounting Standards and circulars related to grants and contracts, budgeting and accounting procedures, grant agency rules, university procedures governing proposal submission including indirect cost waivers, matching authorization procedures, regulatory and compliance issues including Human Subjects/IRB.


Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: E-Verify Participation Poster (English): E-Verify Participation Poster (Spanish): Right to Work Poster (English): Right to Work Poster (Spanish):

Job Duties


Review, evaluate, and assist with final preparation of a large volume of grant proposals for the Institute of Social and Economic Research. Ensure that proposals follow granting agency guidelines. Prepare proposal budgets, or review those prepared by others, to assure compliance with complex federal, agency, and university regulations and policies. Prepare and transmit all internal proposal paperwork to UAA's Office of Sponsored Programs and respond to questions regarding the submissions.
Transmit proposals via web-based applications such as NSF FastLane and Provide follow-up tracking when agency awards have been announced and accepted.
Enter complete proposal data into the Banner System's proposal module meeting Statewide quality standards for data consistency. Coordinate with faculty to verify correctness of data.

Work with ISER faculty and Principal Investigators on all aspects of proposal development including budget, proposal narrative, and all application forms in accordance with agency application guidelines, university policies and federal regulations. Edit proposal narratives for clarity, consistency, completeness and conciseness. Draft sections of proposals as appropriate.

Use to the fullest extent possible the cutting-edge systems available for electronic research administration such as the National Science Foundation's FastLane,, etc., including proposal submission functions and uploading required data into appropriate fields.

Set up all awarded contracts. Prepare UAA Grants and Contracts accounting documents and set up internal project file, including entering budget data into ISER's internal account tracking software and working with PIs to ensure they have copies of contracts and financial information needed for successful completion of projects.

Maintain internal proposal tracking database and analyze trends in the numbers of proposals submitted, including such categories as faculty members/PIs, funding agencies, award amounts, and success rates.

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