La Crosse County Human Services Department seeks a professional to perform specialized administrative, clerical, and personnel-related functions of considerable difficulty and responsibility and to assist and provide support to Department Head, Deputy Director, and Section Managers in administrative functions to assure the smooth operation of the department.
Hours of Work: Monday-Friday, 8:00am-4:30pm. This is a total of 37.5 hours per week, which is full-time.
To Be a Successful Applicant: 1-Provide a ten-year work history. Explain gaps in employment. 2-Include reasons for leaving each job. 3-Fill out all fields on the application, including address and phone numbers of previous employers.
Essential Job Functions:
For a complete list of duties and qualifications, see job description on the Employment page of the County's website. Analyzes, processes and distributes Personnel Action Forms on department staff for new hires, step increases, and other changes in employee status received from the Personnel Department. Maintains personnel files for the Human Services Department. Gathers data, creates charts and graphs for budget reports. Compiles and distributes Human Services Department final budget packets and annual report. Prepares correspondence, researches and prepares confidential department data for collective bargaining purposes related to management interests. Prepares other departmental confidential correspondence or documents. Arranges various departmental meetings by reserving rooms, tracking agenda items, preparing agendas, sending out meeting notices, taking notes and distributing minutes. Performs specialized support functions for agency administration. In addition, provides support and training to all staff on new policies, software, initiatives, etc. Provides support to the Department’s Management Team providing input for the ongoing development and improvement of the Department’s outcomes and mission and other committees as assigned. Serves as department lead on the Human Services SharePoint site and Human Services TLC Training System. Develops, maintains and updates the Human Services Department Sharepoint computer site. Develops TLC Training Sessions for Human Services Department Staff. Maintains Department’s policy and procedures manual, and provides training to staff on Human Services Department Policies and Procedures. Participates on new, innovative information technology software product searches for the department and county, member of project teams for product development, release and training. Provides technical assistance to staff and others as necessary regarding Human Services. Prepares annual Human Services Department reports, graphs, charts and appendixes. Assists the County and independent auditors with audit review and reports. Tracks and processes various licensing, reporting, and personnel-related requirements for the Department. Assists in coordination of updating the Department’s website. Responsible for distribution and posting of job openings.
Training, Experience and Other Requirements:
- Associate Degree in Administrative Assistant, Business Administration, Accounting or a related field of study.
- Five years of office experience; two of the five years must be at an administrative level.
- May consider other education if individual has five years of directly related experience.
- Proficiency in using MS Word, Excel spreadsheets and Outlook Scheduler.
- High level of interpersonal skills and organizational skills.
- Preference for experience in Desktop Publisher (or other graphics program), database systems (such as Access), Visio, PowerPoint, and Sharepoint.
- Must be a team player to work in a fast-paced environment.