This recruitment will be used to fill one full-time Property Specialist 1 position for the College of Pharmacy. The physical location for this position will be the College of Veterinary Medicine at Oregon State University (OSU).
The College of Veterinary Medicine provides professional and graduate program leading to DVM and MS degrees, and operates the Veterinary Teaching Hospital and Veterinary Diagnostic Laboratory. The College budget (from all sources) approximates $16 million annually, which supports educational programs, veterinary medical and diagnostic public services, and research programs with broad impacts related to animal and human health. The College employs approximately 200 faculty and staff, plus student workers.
The Veterinary Teaching Hospital provides primary and referral health care for animals in Oregon and the region, participates in the education of veterinary students through clinical training, develops new diagnostic and therapeutic techniques for veterinary care, and provides consultation service to practitioners and clients.
This position performs essential and critical technical support tasks in the supply room of the veterinary hospital under the supervision of a pharmacist(s) that includes inventory control and maintenance. The supply room will be managed as an entity together with the Student Health Services Pharmacy. The incumbent will be supervised by the Associate Director- Veterinary Hospital Pharmacy.
70% FILLING/BILLING MEDICAL SUPPLY ORDERS FOR HOSPITAL DEPARTMENTS/CLIENTS:
Accurate and timely filling of hospital supply orders. These orders will consist of large department orders, or smaller client (patient) orders. Both require the consistent and accurate retrieving of supplies, documentation of selling, good communication skills to customers or hospital staff, and ability to prioritize orders.
10% INVENTORY CONTROL: Responsible for inventory control and maintenance to include inventory inspections for routine and thorough awareness of supply stock for the hospital needs, analyze supply needs within the hospital, promote/plan for ordering and receiving, collaborate with hospital personnel to keep accurate and precise supply stock, work with receiving/financial department to verify supplies are ordered in a timely manner, work with pharmacist, hospital clinicians/technicians in finding suitable alternatives for supplies that are discontinued or on back-order. Communicate with Finance and Pharmacy staff when discrepancies in inventory of supplies are discovered (i.e. missing supplies, stock on hand doesn't match VetHosp inventory record). When inventory discrepancies are discovered it requires that a manual inventory order is completed to replace missing items. When missing supplies are tracked down then the incumbent will input charges for supplies in VetHosp to the appropriate parties.
10%: RESTOCKING/MOVING HOSPITAL SUPPLY ITEMS TO RESPECTIVE LOCATIONS OF STOCK: Work with our shipping/receiving department to keep accurate records of packing slips and inventory. The inventory will be the responsibility of the supply technician to move and relocate in proper position of all hospital supplies. Utilize fork lift to move pallets of 3-5 liter fluid supplies from the large animal receiving area to the permanent Pharmacy supply storage area. The hospital supplies must be positioned in a manner that is labeled appropriately and easy to find for hospital clinicians and staff.
5% STERILE HOSPITAL SUPPLY STOCK:
Receive sterilized supplies from Central Sterile Unit and restock supply shelves for distribution and use. Work with Finance Department to insure fees incurred for sterilization of supplies are applied appropriately.
5%: MAKING SUPPLY KITS: Create supply kits by utilizing individual inventory items in stock. Following a prescribed list of items, place each individual item into a Ziploc bag and label appropriately. Make inventory adjustments in VetHosp database by decreasing the number of individual items available, and increasing number of specific supply kits available and adjust cost for each supply kit as appropriate. The incumbent will also receive unused individual items from kits to put back into the individual items available inventory in the VetHosp database.
Position Duties (continued):
Working Conditions/Work Schedule:
The person in this position must be able to lift, carry, push and pull objects weighing up to 75 pounds.
The incumbent must be fork lift certified within 4 weeks of date of hire.
The regular work schedule is an 8 hour shift, 5 days a week Monday through Friday.
REQUIRED QUALIFICATIONS INCLUDE:
Knowledge of spoken and written English at the high school graduate level.
Fork lift certified within 4 weeks of hire.
PREFERRED QUALIFICATIONS INCLUDE:
Ability to use various software programs: Word Processing, Spreadsheet, Database, E-Mail, On-Line Calendar; Internet.
Experience using VetHosp database.
Experience with inventory, store room, and/or stocking of inventory.
A demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only)
Indicate how you intend to recruit for this search:
Competitive / External - open to ALL qualified applicants
For Full Consideration Date
Recommended Full-Time Salary Range
A demonstrable commitment to promoting and enhancing diversity is:
A preferred qualification
Special Instructions to Applicants
The Employment History and Education section of your employment profile (application) MUST be complete and clearly show how you meet the minimum/required qualifications for the position. Applications will be reviewed based on the information submitted on your employment profile (along with posting specific question responses, transcripts, and licenses/certifications if required for the position). Resumes are NOT accepted at the application stage for classified staff positions.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Brian Bowers at 541-737-6931 or email to firstname.lastname@example.org
OSU is an affirmative action/equal opportunity employer.
Preview of Posting Specific Questions
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1. Please describe your computer experience and the types of software used. Please include whether you have experience using a computerized inventory management system.
2. Please describe your experience working in a storeroom facility, and the environment where you gained this experience.