To provide administrative support to the Department Director and staff of the Housing and Neighborhood Programs Department.
Essential Job Functions:
Reviews incoming correspondence and materials and composes responses for the signature of the Department Director and other Departmental staff. Maintains an appointment calendar for the Assistant Department Director and Department Director. Researches and analyzes data for the preparation of policy and procedure manuals and other information relative to Departmental programs and operations. Enters payroll information into the computer for assigned Divisions by coding leave time, overtime, and salary adjustments; prepares employee status change forms and requests for personnel; maintains Department personnel files, including disciplinary action documents and performance evaluation information. Makes travel arrangements and processes travel forms for the Department Director and other Department staff members and other individuals as required. Process payment of departmental invoices, requisitions payments for utilities, maintenance and inspections of the copier, and purchase orders. Maintains an inventory listing of equipment owned by the Department. Maintains hard copy and computer files of information regarding Department projects, correspondence, legal ads, agendas and minutes of commissions and committees. Maintains and compiles annual Departmental budget figures and requests for information utilizing a computer with spreadsheet and word processing software; monitors budget expenditures for discrepancies and conducts budgetary research. Serves as the petty cash custodian; forwards petty cash vouchers to the Finance Department and ensures reimbursement for purchases made by other employees. Prepares narrative and statistical reports by operating a microcomputer with spreadsheet, database and word processing software. Distributes to Department Director and staff complaints received from Board of Directors and City Manager’s office. Attends Community Housing Advisory Board (CHAB) meetings to provide staff support by recording and transcribing minutes of meetings, making catering arrangements, reserving meeting facility, and distributing minutes and related materials to Board members. Places orders and maintains office supplies inventory. Operates a microcomputer, utilizing database, spreadsheet, and word processing, software to prepare a variety of reports, correspondence and other documents.
Minimum Qualifications and Additional Requirements:
These knowledge, skills, and abilities are usually, although not always, acquired through the completion of two (2) years of college coursework in Business Administration, Public Administration, or a related area, and two (2) years of administrative experience. Equivalent combinations of education and experience will be considered.
DISCLAIMER: This document does not create an employment contract, implied or otherwise.
City of Little Rock, AR - 11 months ago
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