Senior Accounting/Financial Assistant, Cooperative Research Programs
Corporate Headquarters - DC
Transportation Research Board
Job Req #:
High School diploma, GED, or equivalent knowledge with 4 years of related experience. Basic knowledge of non-profit/government accounting and financial principles. Proficiency in Microsoft Excel and familiarity with Microsoft Access. Ability to solve routine problems through selection and application of commonly used rules, procedures, and precedents. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees. Familiarity with MS Access (databases) and MS Excel (spreadsheets); detail-oriented and highly organized for managing high volumes of data/information; superior customer-service skills for communicating with volunteers regarding travel procedures and reimbursement processes desired.
The Transportation Research Board (TRB) is a unit of the National Research Council, a private, nonprofit institution that is the principal operating agency of the National Academy of Sciences and the National Academy of Engineering. The Board's mission is to promote innovation and progress in transportation by stimulating and conducting research, facilitating the dissemination of information, and encouraging the implementation of research results.
The Senior Accounting/Financial Assistant supports the financial officers for the Transportation Research Board’s Cooperative Research Programs (CRP) and other Business Office staff as needed. Performs a variety of routine accounting and financial functions, in accordance with standard procedures, in a team environment built on effective communication. Reviews receipts and expenditures to ensure conformance to budget and/or other compliance requirements. Contacts departments and/or outside agencies to resolve problems. Inputs data and maintains databases. Reconciles monthly financial reports. Compiles regular and special statistical reports for internal and external customers. Maintains files and records.
ESSENTIAL JOB DUTIES:
1. Audits and reviews Cooperative Research Program (CRP) invoices and expenses, verifying project-activity numbers (PANs), signatures, computations, and receipts. Researches discrepancies and resolves problems. Responds to inquiries and assists customers with questions. Contacts customers regarding delinquent paperwork or documentation. Posts information to databases and tracks payments. Prepares cost transfers.
2. Receives and processes cash, credit, and check transaction payments and reconciles receipts. Researches issues, answers inquiries, and resolves problems. May a ct as a liaison between CRP, accounts payable and the OCG accountant for CRP invoices. May update databases for executed contracts and amendments.
3. Audits and processes travel expense reports for CRP panel members and CRP staff. Audits and processes CRP hotel invoices. Researches payment status of travel expense reports, hotel invoices, and travel advances. Processes travel advances, petty cash requests, and registration fees. May act as financial liaison between CRP and travel accounting. Responds to travel inquiries from CRP staff and panel members. Maintains travel expense report records.
4. Runs PeopleSoft (PS) reports and reconciles monthly financial statements. Monitors PAN balances. Prepares routine reports (e.g., SOFs, MRTs, batch reports) to assist in processing paperwork and reviewing information. Produces exception reports by running statistical reports and comparing unit records to PS records. Prepares required federal, sponsor, and private sector financial reports. Prepares ad hoc reports and checks report data to ensure there aren’t problems or errors, checking for anomalies. Compiles financial data for managers. Coordinates the dissemination of information through queries and reports.
5. Initiates and tracks purchase orders for contracts, and goods and services. Reviews and tracks contract packages. Monitors vendor payments. Verifies and reviews calculations and method of payments, ensuring consistency with the type and funding of contracts. Monitors potential contract problems, spending limits, deliverables and reporting requirements. Prepares and tracks written requests to vendors who are delinquent in their responsibilities. Informs supervisor of contract problems.
6. Maintains unit financial system, related databases, and physical and electronic records. Enters and files new awards and budgets in the financial system. Enters relevant data into the necessary subsystem(s) so expenses are correctly processed in the financial system.
7. Assists in the review and development of budgets and projections. Assists in year-end process, compiling reports and providing support to other financial staff. Provides research assistance to supervisor, compiling information on contract history, payments, and expenditures.
8. Assists with the implementation of new systems and procedures.
9. Serves as a resource to staff concerning routine financial matters. Assists in training new staff on financial and accounting rules. May provide work direction to accounting/financial assistants.
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