Research Administration/Financial Analyst
Stanford University - Stanford, CA

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Stanford’s Center for International Security and Cooperation (CISAC) is one of the country’s leading interdisciplinary, university-based research and training centers addressing critical international security issues. CISAC seeks a conscientious individual to manage over two million dollars in grants and contracts, which constitutes over a third of the Center’s 5.5 million dollar budget. The qualified candidate has complete responsibility for administrative, fiscal and customer service activities during all stages of all grant and contract proposals from initiation to closeout. In addition, the qualified candidate will monitor CISAC’s operating budget, designated, endowment and expendable funds revenue and expenses.

Research Administration • Initiate and complete grant and contract proposal routing through the University system • Function as the primary liaison between CISAC and the Dean of Research, Office of Sponsored Research and sponsoring agency for all issues related to the pre and post award stages • Problem-solve with sponsored research and sponsors on grant and federal contract issues • Review all proposals, including budgets, for compliance with sponsor, university and government regulations (A-21, A-110, A-133, Cost Accounting Standards) • Monitor monthly financial reporting on grant and contract awards prepared by other administrative staff, reviewing for errors and supervising corrections • Manage monthly sponsored project expenditure statement review and quarterly certifications • Track spending and alert Principal Investigators and their support staff to issues related to under spending and/or over spending of budget line items • Recommend no cost extensions or re-budgeting requests when necessary • Research funding agencies and institutes to identify potential sources of funding for CISAC research Financial Analyst • Draft and communicate financial policies & guidelines to faculty, researchers and staff (i.e., travel expense guidelines, sponsored research compliance) • Approve all Center financial transactions initiated by administrative staff, analyzing for audit compliance, university policy and sponsor guidelines on spending • Reconcile monthly expenditure statements with financial support documents for all CISAC accounts (approximately 55) • Initiate journal transactions when necessary • Maintain an efficient filing system for all CISAC funds • Manage CISAC department travel card account, ensuring its proper use and reconciliation of expenses Qualifications • Successful completion of a four-year college degree, with an emphasis on accounting, and with 3-5 years of experience in the field • Exceptional attention to detail and ability to produce work at a high level of accuracy • Proven ability to exercise good judgment and to work independently • High level of problem-solving skills and ability to work with confidential data • Flexible, organized and willing to help others • Ability to manage a multitude of tasks with frequent interruptions • Excellent written and oral communications skills and ability to work with diverse groups of people • Advanced knowledge of Excel and Word for PC • Preference for familiarity with Stanford administrative and financial systems

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