University of Alaska Anchorage - uaa_akjobs@uaa.alaska.edu
Job Posting Information
Job Posting Summary
The University of Alaska Anchorage School of Allied Health responds to the lifelong learning needs of the community by developing and providing certificate and degree programs in several areas of allied health. The School of Allied Health Director and administrative staff provide oversight to the school's departments and serves students in their respective academic fields. Departments within the School are Dental Assisting, Dental Hygiene, Fire and Emergency Services, Medical Assisting, Medical Laboratory Science, Radiography Technology, Diagnostic Medical Sonography and Pharmacy Technology.
Knowledge, skills and abilities required for this position.
Strong interpersonal skills. Possession of a strong sense of accountability and discretion. Problem solving skills exhibiting capable, independent judgment and initiative. Ability to work with limited supervision and function well as part of a team. Ability to maintain confidentiality. Ability to follow directions. Excellent oral and written communication skills with proper English diction, usage, grammar, punctuation and spelling. Proficieny in a wide variety of computer software applications to include Microsoft Office Suite for IBM compatible computers.
Excellent time management and organizational skills.
Attention to detail.
Previous experience with office equipment to include computers, printers, copiers, telephones, voice mail systems and fax machines.
Typical education or training required for this position (including licenses).
High School graduation and one year office/administrative experience, or an equivalent combination of training and experience.
Length of time and type of experience required for this position.
Professional office experience required with emphasis in database management and clerical skills.
Preferred knowledge, skills or abilities for this position.
AA in business, office management studies, or related field or equivalent and/or professional experience in these areas preferred.
Knowledge of Allied Health Sciences programs preferred.
Professional office experience in higher education setting preferred.
UAA Procedure and Policy knowledge preferred.
Banner Student database knowledge preferred.
Previous experience with BlackBoard and Distance-Based courses preferred. Previous video-conferencing knowlege and experience preferre.
Special Instructions to Applicants
Please submit electronic copies of the following required documents:
Comprehensive resume
Cover letter
Names and contact information of three professional references.
Special Conditions of Employment
Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).
May require occasional lifting with or without reasonable accommodations.
Information
Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office.
Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office.
Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska.
Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security.
Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees.
E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following:
Right to Work Poster (English):
https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf
Right to Work Poster (Spanish):
https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf
Job Duties
3
Records
Duty:
Faculty Assistance
a. Assist faculty with the development and administration of educational materials for academic programs. Maintain and update student advising files, coordinate as necessary with enrollment services and other affected colleges. Conduct Banner student research. Research curriculum and UAA curriculum website.
b. Arrange and coordinate space and materials for additional classes not in the schedule and other meetings.
c. Print class rosters for program faculty at the beginning and end of each semester.
d. Assist in scheduling and administration of professional development (CEUs) and contract training efforts.
e. Administrative functions to include: Mass mailings, photo copying, document preparation, scanning, distribution of brochures, graduation certificates, PowerPoint presentations, initial student application processing, student surveys, processing of incoming and outgoing mail, assist with special projects, and other administrative duties as assigned.
f. Assist the faculty with curriculum development and revisions.
g. Assist faculty with the scheduling and coordination of practicums and internships.
Student Assistance
a. Prioritize tasks and control the flow and distribution of correspondence related to instructional and student materials.
b. Prepare student academic forms including add/drop, change of major, unofficial transcripts, incomplete grade contracts, independent/directed study, overload petitions, application for graduation, etc. Remind faculty and staff of deadlines for submission of forms.
c. Provide students with initial program information and coordinate advising meetings with faculty or supply students with faculty office hours of availability.
d. Communicate student concerns to faculty.
e. Create and maintain confidential student files.
Program Support
a. Maintain current and accurate assorted databases and file sets relative to management of educational programs as well as current hard copy file sets including program plans, promotional materials, and assorted mailing lists.
b. Maintain current and accurate student and program files and assorted file sets necessary for efficient retrieval of relative program data.
c. Assist in the preparation of workload agreements and overload approval forms; prepare revisions as necessary.
d. Assist the division with spring, summer, and fall scheduling of classes. Assign rooms for all courses. Accountable for the timely and accurate submission of academic schedules and proofs. Responsible for coordination of schedule changes, cancellations, and additions and for timely submission of all grade rosters and student evaluations.
e. Track enrollments and report data in support of determination to cancel classes or of need for revisions to faculty workload agreements.
f. Maintain database of faculty classes and office hours to provide as needed to division personnel, dean's office, Advising and Counseling Center and CTC Academic Advising Coordinator.
g. Provide general administrative support as required to the activities of advisory committee and their meetings; attend meetings and take minutes as required.
h. Purchase program supplies; receive and log supplies and equipment; reconcile Procard purchases.
i. Provide support to the division for curriculum related issues.
j. Provide back-up support for all other Allied Health Sciences programs in program planning and support, student assistance, and faculty assistance.
k. Coordinate graduation activities such as preparing graduation certificates, invitations, purchasing food and supplies, securing location, etc.
l. Provide assistance to adjunct faculty.
m. Assist with scheduling and maintenance of dedicated classrooms.
University of Alaska - 9 months ago
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