This is staff work of a varied nature. Incumbents in this position serve as assistant to an administrative officer and perform responsible administrative duties involving the exercise of independent judgment. The work includes devising and installing new work methods; interpreting rules and procedures; and planning, assigning and reviewing the work of technical and/or clerical employees performing general or specialized work. The incumbent's work is subject to general review through conferences, post audits, personal inspection, and written reports for conformity to established policies and procedures.
Examples of Work:
Examples of work performed in this classification include, but are not limited to, the following:
Maintains files, records, and inventory.
Directs incoming phone calls.
Coordinates office calendar.
Types correspondence and other documents.
Directs walk-in clients.
Compiles and assembles data for reports.
Communicates to a variety of individuals (inside and outside the agency) in the retrieval and disbursement of information.
Recommends ideas for improving department/office operations.
Maintains general accounts.
Drafts individual and department correspondence.
Completes and/or reviews requisition for supplies.
Supervises the collection of information.
Performs and monitors various clerical activities.
These minimum qualifications have been agreed upon by Subject Matter Experts (SMEs) in this job class and are based upon a job analysis and the essential functions. However, if a candidate believes he/she is qualified for the job although he/she does not have the minimum qualifications set forth below, he/she may request special consideration through substitution of related education and experience, demonstrating the ability to perform the essential functions of the position. Any request to substitute related education or experience for minimum qualifications must be addressed to the State Personnel Board in writing , identifying the related education and experience which demonstrates the candidate's ability to perform all essential functions of the position.
Graduation from a four-year high school or equivalent (GED);
Three (3) years of experience in work related to the described duties.
Substitution Statement :
Graduation from a standard four-year high school or equivalent (GED), related education, and related experience may be substituted on an equal basis.
Additional essential functions may be identified and included by the hiring agency. The essential functions include, but are not limited to, the following:
1. Assists administrative superior in performing clerical functions.
2. Provides assistance to supporting office staff in performing daily activities.
3. Performs administrative tasks including preparing reports, maintaining general accounts, and processing other departmental paperwork.
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