EXECUTIVE SECRETARY
Loyola University Health System - Maywood, IL

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Perform administrative and secretarial duties with wide latitude for exercising discretion and judgement. Independently sets priorities while taking into consideration input from department managers. Typically supports the Finance department and Vice President of Finance.

Position Requirements:Minimum Education:
Required: High School Diploma plus training acquired through work experience or education
Preferred: Administrative or technical background acquired through completion of 2 - 3 years of college

Minimum Experience:
Required: 3-5 years of previous job-related experience
Preferred: 7+ years of previous job-related experience

Position Responsibilities: ADMINISTRATIVE SUPPORT - Answers and screens phone calls, takes messages and makes appropriate referrals. Provides other administrative support and assigned tasks as needed. COMMUNICATION - Composes effective correspondence, announcements, training materials, narrative summaries and reports, proposals and recommendations and other written materials. EVENT PLANNING - Plans and coordinates team events and group meeting as needed. AD HOC PROJECTS - Completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal and external sources. May be assigned to ongoing accounting/finance projects. RECORD KEEPING - Creates and maintains accurate filing system and records of departmental activities/projects. TRAINING/MENTORING - Acts as a mentor and trainer to junior level support staff. BUDGET, INVENTORIES & EQUIPMENT - Ensures department expenses are charged appropriately. REPORTING - Preparation of the formal document for the annual audit report and for the routine semi-monthly reporting for the Finance Committee of the Board.

Loyola University Health System - 18 months ago - save job - block
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