Washington County, OR - Hillsboro, OR

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JOB #2013-38

The Fleet Maintenance Supervisor will plan, organize and supervise the maintenance and repair of automotive and road maintenance equipment within the Department of Support Services, Fleet Management Division.

Our mission is to procure safe, dependable, cost-effective vehicles and equipment and to manage and maintain these assets through quality service programs that enable County departments to provide excellent services to the citizens of Washington County.

Driving is an essential function for this position. Washington County will review DMV records on the last three year period on final candidates. Please document your Oregon Driver's License number on your application. If you reside or have resided outside the State of Oregon, you will need to submit a certified DMV record(s) for the last three years from the state(s) in which you were residing.

Duties may include, but not limited to, the following:
1. Plan, prioritize, assign, supervise and review the work of staff involved in vehicle and equipment maintenance.

2. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for equipment maintenance program; implement policies and procedures.

3. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on vehicle maintenance operations and activities.

4. Supervise and assign work, tools, and equipment to appropriate shop employees; maintain radio contact with vehicle and equipment operators in the field and dispatch equipment and personnel to handle emergencies.

5. Review service requests; diagnose mechanical and electrical system problems; determine appropriate repair action; prepare cost estimates; schedule and authorize work orders.

6. Maintain effective communication and coordinate maintenance and service scheduling with equipment operators and department representatives.

7. Coordinate the repair of equipment and warranty compliance with commercial vendors; monitor scheduled equipment maintenance and repair to ensure compliance with warranties and applicable County purchasing policies.

8. Inspect work for quality control and review actual performance to labor standards.

9. Review Fleet Management operations to ensure safety of Fleet personnel, customers and the public; plan, schedule and conduct safety meetings.

10. Review shop operating cost and procedures; recommend and implement improved procedures and methods.

11. Maintain accurate and complete records as well as implement changes in the Preventive Maintenance Program, including shop labor, vehicle repair descriptions and service histories, through a computerized vehicle management information system.

12. Identify training requirements for improving productivity and quality; train shop personnel and arrange employee training as appropriate.

13. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for requests; monitor and control expenditures.

14. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.

15. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.

16. Perform related duties as assigned.

Knowledge of:
  • principles, practices and procedures of equipment maintenance and repair;
  • the practices, materials and modern methods used in the repair and maintenance of automotive and construction equipment;
  • shop management practices, work order processing and shop record keeping;
  • the principles and practices used in a safe and efficient repair shop;
  • the use of modern shop equipment and diagnostic tools;
  • methods and techniques of automotive and construction equipment repair;
  • modern office procedures, methods and computer equipment;
  • principles and procedures of financial record keeping and reporting;
  • principles of supervision, training and performance evaluation.
Ability to:
  • supervise, train, and evaluate personnel;
  • establish and maintain cooperative working relationships with individuals, whether members of the public or coworkers, from diverse groups and backgrounds;
  • communicate effectively both orally and in writing;
  • supervise and implement a comprehensive equipment maintenance program; assist in preparing and administering a budget.
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Increasingly responsible experience and training in automotive and equipment repair and maintenance, including supervisory experience; or any equivalent combination of experience and training. Must be available to work on-call to respond to emergencies.

Applicants must have a valid driver's license and an acceptable driving record.

Washington County will check Department of Motor Vehicle (DMV) records on applicants that become eligible for the interviewing phase of the selection process. Please ensure driver's license information is correct and complete on your employment application.

Washington County has the ability to check in-state DMV records electronically. We do not possess this ability for out-of-state applicants. If you reside outside the State of Oregon, you will need to submit a certified DMV record(s) for the last three years. Please forward the copies to: hr@co.washington.or.us; or (fax) 503-846-3777, or Washington County Human Resources, ATTN: Recruitment Unit, 155 N First Avenue, Ste. 270, Hillsboro, OR 97124.

Applicants that do not provide appropriate DMV information or documentation may be disqualified from this recruitment.

Please see below for unacceptable driving citations or convictions per Washington County Vehicle Use Policy:

1. Having been convicted of one or more of the following offenses within the last three years: Driving while under the influence of intoxicants;
Failure to perform the duties of a driver when personal injury occurs or property is damaged, i.e. hit and run;
Reckless driving;
Negligent driving;
Fleeing or attempting to elude a police officer;
Driving with a suspended, revoked or canceled driver's license.
2. Determined by DMV to be a habitual offender as defined in Oregon Revised Statute 809.600.
3. Three traffic convictions within a one-year period.
4. Convicted of any "Traffic Crime" as defined in Oregon Revised Statute 801.545, which states "any traffic offense that is punishable by a jail sentence".

1. A minimum qualifications screening of submitted applications by Human Resources will begin on April 15, 2013.

2. A Subject Matter Expert (SME) Panel in the division will perform an evaluation of experience and training taken from your employment application materials and your responses to the Supplemental Questionnaire. This process will begin after April 15, 2013.

3. A Department of Motor Vehicles (DMV) records check will be performed on the applicants that pass the SME step. Applicants that do not possess an acceptable driving record or have not submitted their records or Oregon Driver's License number may not pass this step and may be disqualified from this particular recruitment.

4. Applicants that pass the DMV records check will be placed on a list of eligible candidates to be scheduled for interviews. It is our goal to schedule the first round of interviews within May 2013.

You will be advised by e-mail or regular mail of your status at each step in the application process, from initial application to final employment disposition.

The selection process will consist of an evaluation of experience and training taken from your employment application materials and your responses to the Supplemental Questionnaire. Further evaluation may include an interview, skills assessment, skill based testing, etc., as determined by the hiring department.

Interested applicants must submit a completed Washington County employment application, with complete responses to the "Supplemental Questionnaire."

We suggest that you print a copy of the job announcement to help you prepare your answers for the Supplemental Questionnaire and to use as a reference in preparing for interviews. We also recommend creating and saving any text answers to the Supplemental Questions in a word processor and then copying and pasting them into the appropriate text box prior to submission of your application. Once you have answered the Supplemental Questions, click on "Save and Proceed." Your application will come up for you to review and edit as needed. Then click on "Confirm and Send Application." The "Privacy Statement and Certificate of Applicant" will come up for you to either "Accept" or "Decline." If you "Accept," a message will come up that thanks you for applying and tells you that your application has been received. You will also receive a confirmation via e-mail. Please retain this confirmation as proof of receipt.

Veterans' Preference: If you have been discharged, or are a disabled veteran, you may qualify for veteran's preference points. If you feel that you qualify, please submit a copy of your DD214 for 5 points and your DD214 and a letter stating your disability for 10 points by the closing date of the position you are applying for. Veteran's preference points cannot be honored without supporting documentation. Veterans who qualify will be granted five points or ten point preference upon successful completion of all phases of the examination process. You must email a copy of your DD214 and other supporting documentation to hr@co.washington.or.us or mail it to the Human Resources Division before the closing date of the position you are applying for .

Applicants with a disability may request reasonable accommodation, through the Human Resources Division, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying.

Equal opportunity employer with commitment to a diverse workforce. Women, minorities, veterans and people with disabilities are encouraged to apply.