Neurology and Developmental Medicine - Maryland

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JOB ID 61740

In accordance with the needs of the ages of the population served by KKI, the Administrative Services Coordinator II (Grants Floater) is responsible for assisting the Associate Administrator of Research Programs with day-to-day research related administrative activities, such as database management, grant file maintenance, and special projects. This position also independently serves as a Grants Floater with the responsibility of preparing grants for KKI faculty during high grant submission periods and/or when a division/faculty is without dedicated grants management resources, as well as assisting division managers with completing post-award responsibilities.

Obtain and enter specified grant proposal related data into the Institute’s Grants Management Database. Will ensure data integrity and completeness of all relevant grant information is entered accurately and in a timely fashion.
Review and update the status of proposed grants in the Institute’s Grants Management Database with information related to “Pending” status, “Approved” awards and/or “Not Funded” proposals. Update database when grants terminate.
Generate reports at the request of Research Programs Administration and Executive Staff Members summarizing the Institute’s submissions against grants awarded, with ability to mine data by Investigator, by dates, by funding agency, by award amount, etc…
Assist individual Principal Investigators (in divisions that do not have dedicated resources) with coordination and proposal preparation for new, continuing and competing grants and contract applications.
Organize grant related files, insuring that Research Program Administration has a copy of all grants: active, pending and terminated.
Support research departments and individual faculty members with procurement processing, expense tracking, budget reconciliation, and coordinating the paperwork workflow between assigned departments and other interdependent departments such as Finance, Human Resources and the Training Office.
Development and maintain an internal tracking system for KKI based internal and external subcontract agreements.
Perform general administrative functions for Research Program Administration.

High School Degree required. Associates’ Degree in Administration, Accounting, Business or Finance preferred.

Minimum of 3 years of related experience having responsibility for database maintenance, reporting and special projects required.
Minimum of 3 years of related administrative support experience required.
Experience with grant preparation and post-award administration is strongly desired.