Administrative Support Assistant
Department Of The Interior - Helena, MT

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The employee in this position serves as a permanent, full-time Administrative Support Assistant for the U.S. Fish and Wildlife Service Region 6, Montana Ecological Services Field Office, located in Helena, Montana.

DUAL CONSIDERATION: This position is also being advertised for status candidates under vacancy announcement R6-13-835127-M. Please see that vacancy announcement for specific details regarding how to apply if you are a status candidate. Status candidates are current or former Federal employees and people eligible under special hiring authorities.

OTHER INFORMATION:

Travel, transportation, and relocation expenses will not be authorized for this position.
    KEY REQUIREMENTS
  • U.S. citizenship required
  • A background investigation may be required
  • Completion of a one-year probationary period may be required

DUTIES:
  • Responsible for financial tracking and monitoring, procurement/purchasing, travel, property management, information technology support, employee time and attendance reports, recording and entering personnel actions, and assisting with budget development and execution.
  • Provides fiscal and administrative guidance to field station personnel related to current policies, procedures, and regulations.
  • Responsible for budget tracking, continual review, monitoring, and overall budgetary process of various resources based funds, maintenance funds, contributed funds, etc.
  • Assists in reviewing, compiling, developing and preparing budget cost estimates and justifications to support the programs and activities of the field office.
  • Responsible for procurement of all supplies, equipment, services, and repairs. Determines appropriate source of supply, obtains competitive bids when required, and prepares sufficient justification. Purchases supplies and equipment using Government credit card.
  • Ensures that required documentation is submitted to the Regional Office for a variety of personnel actions and enters the electronic personnel action request in the integrated personnel/payroll system.

QUALIFICATIONS REQUIRED: Qualification requirements may be condensed. The handbook can be viewed at http://www.opm.gov/qualifications/index.asp .

SPECIALIZED EXPERIENCE REQUIREMENTS:

GS-06: One year of progressively responsible experience equivalent to at least the next lower grade level (GS-05 grade level is qualifying for GS-06) that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Qualifying specialized experience for this position is assistant or technician work related to budgetary or financial data reporting and tracking. In addition, this experience must include general office assistance, as well as either procurement or human resources.

NOTE: IF YOU CLAIM THAT YOU HAVE THE EXPERIENCE REQUIRED ABOVE, THIS EXPERIENCE MUST BE CLEARLY DESCRIBED IN YOUR RESUME. IF IT IS NOT, YOU WILL BE DISQUALIFIED FROM FURTHER CONSIDERATION.

Qualification requirements must be met by the closing date of this announcement.

HOW YOU WILL BE EVALUATED: In addition to the Specialized Experience requirement and any Basic Education requirement, the following competencies (knowledge, skills, abilities, and other characteristics) have been identified as required to satisfactorily perform the work of this position:
    • Knowledge of budget preparation and financial management
    • Ability to provide procurement and property support
    • Ability to provide human resources support
    • Ability to provide general office assistance
    • Applications are evaluated and rated under Category Rating and Selection procedures. Category rating combines the applicant's total experience and/or education/training into a single category. Your application will initially be rated against the criteria outlined in this announcement. Qualifying applications will then be placed into one of the following categories:
1. Best Qualified

2. Well Qualified

3. Better Qualified

4. Qualified

Applications in the Best Qualified category will be reviewed to ensure that the job requirements, including Specialized Experience, any Basic Education, Selective Factors, and eligibility requirements are met and supported/verified by the resume and other documents submitted. This will include a review of your resume and supporting documentation as compared to your responses to the occupational questionnaire. If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your category placement may be adjusted to more accurately reflect your abilities.

Credit will be given for all appropriate qualifying experience regardless of whether compensation was received or whether the experience was gained in a part-time or full-time occupation. Full-time work is generally considered to be 35 to 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in qualifying activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours per week spent in such employment.

Applicant referral may be conducted utilizing a Two-Phase process. If the Two-Phase process is used, Phase 1 will consist of a review against the criteria described in this announcement to determine a pool of applicants for the Best Qualified category, who in turn will be further evaluated in Phase 2. In Phase 2, those applicants will be notified via email to provide a written narrative explanation to further detail their qualifications and experience as it relates to the requirements and criteria described in this announcement. Information, including deadlines for submission of narratives will be provided in the email. Phase 2 applicants will then be further evaluated to determine final placement into categories for referral.

Please follow all instructions carefully. Errors or omissions may affect your rating.

IT IS THE APPLICANT'S RESPONSIBILITY TO ENSURE THAT HIS OR HER RESUME AND ADDITIONAL DOCUMENTATION FULLY SUPPORT THE EXPERIENCE AND EDUCATION CLAIMED IN THE QUESTIONNAIRE. APPLICATIONS THAT FAIL TO SUPPORT CLAIMS WILL BE DISQUALIFIED FROM FURTHER CONSIDERATION.

APPLICANTS WHO DISQUALIFY THEMSELVES WILL NOT BE CONSIDERED FURTHER.

Information for Veterans: The category rating process does not add veteran's preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet qualification requirements and have a compensable service-connected disability of at least 10% will be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade or higher.

BENEFITS: The Federal government offers a comprehensive benefits package. This link provides an overview of the benefits currently offered to Federal employees: https://help.usajobs.gov/index.php/Pay_and_Benefits

OTHER INFORMATION: Career Transition Assistance Programs: CTAP/ICTAP provides placement assistance for Federal employees who are surplus, displaced, or separated. If you are claiming CTAP/ICTAP eligibility, you must submit a copy of your most recent performance appraisal, proof of eligibility, and your most current SF-50 noting position, grade level, and duty location with your application. To be considered under CTAP/ICTAP, you must meet the definition of well-qualified. For this vacancy, the definition of well-qualified is placement into at least the well-qualified category. For more information on CTAP/ICTAP, visit: http://www.opm.gov/ctap/index.asp .

Male applicants who were born after 12/31/1959 must be registered or exempt from Selective Service (see www.sss.gov ).

If a selection is made at a lower grade, promotion up to the full performance level may be made without further competition. However, promotion(s) will depend on the employee's satisfactory performance and are not guaranteed.

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