Washington State Department of Social and Health Services
Our Vision is:
Safe, healthy individuals, families and communities
Our Mission is:
The Department of Social and Health Services will improve the safety and health of individuals, families and communities by providing leadership and establishing and participating in partnerships.
Our Values are:
Excellence in Service
Collaboration and Partnership
Accountability _____________________________________________________ The salary indicated on this announcement reflects the 3% salary reduction beginning July 1, 2011 through June 30, 2013 that is imposed under Senate Bill 5860. This posting is for a PERMANENT Fiscal Specialist 1 with
Consolidated Institutional Business Services (CIBS) Located at Western State Hospital, Day Shift with Saturday and Sunday off.
Position requires three years fiscal experience. Education can substitute year for year for experience.
a. List desirable skills and abilities.
- Knowledge of basic accounting practices and the ability to apply practical accounting techniques. · Ability to analyze – uses data and information in a clear and rational thought process to assess and understand issues, evaluate options, and form accurate conclusions. · Ability to process large quantities of fiscal data with consistency, accuracy, and efficiency. · Ability to multi-task and schedule self to meet payment and report deadlines. · Must have excellent communication skills and the ability to work effectively with staff at all levels. · Optimize limited resources, and support the organizational goals. · Ability to coordinate with others. · Ability to learn specialized computer systems, AFRS, Enterprise Reporting, TRACKS, HRMS, Leave Tracker, and any new programs that may be implemented for the desk position. · Maintain assigned office hours of at least 40 hours per week, with a good work attendance record. · Ability to understand and maintain confidentiality. · Possess working knowledge of Microsoft Word, Excel, and Outlook, basic math skills and the use of a 10 key calculator. · Model and reinforce socially responsible behaviors and values; and behave in a professional and respectful manner toward clients, colleagues, and others in the workplace and community.
Within very strict deadlines, this position shares in the responsibility to provide administrative support to the Consolidated Institutional Business Services (CIBS) Fiscal Analyst Manager in administrating, processing, and record keeping involved with payroll time and attendance, local funds, and accounts payable for Western State Hospital. Responsibilities include processing fiscal calculations, reconciliations/audits, and entries of all time and attendance source documents into the statewide Leave Tracker and Human Resource Management System (HRMS) payroll system. While this position mainly supports Western State Hospital, it is part of the CIBS organization, which supports all of the DSHS Western WashingtonResidential Facilities and Hospitals including Western State Hospital, Child Study & Treatment Center, Rainier School, Fircrest School, Echo Glen Children’s Center, Green Hill School, Naselle Youth Camp, and the Special Commitment Center. Position may be asked to complete the same duties for a different facility. Position requires extensive knowledge of Local Funds Manual, SAAM, CBA’s, DSHS & DOP Policies and Procedures, review of time and attendance program implementations, and participation in development of CIBS Payroll Time and Attendance policy and procedures. Conducts compliance reviews exercising independent judgment to verify and apply rules and regulations working with managers to problem solve time & attendance source document issues, local fund audit findings, or accounts payable issues and to take corrective action when necessary. Provides consultation and technical assistance to managers, supervisors and employees on the appropriate use of local funds, procurement procedures, accounts payable, use and processing of leave, and leave balances in relation to eligibility criteria for the various types of leave programs and conducts audits, analysis, and reconciliation of payroll & attendance and local fund records; takes corrective action if necessary. Provides support on time and attendance issues and point of contact for Western State Hospital and DSHS Payroll office.
Note: You must include the three (3) required employment references in the reference section of your application as requested under "SUPPLEMENTAL INFORMATION". (if you are new to the job market, please see the acceptable substitutions outlined in the same paragraph). PLEASE NOTE IMPORTANT INFORMATION ABOUT THIS RECRUITMENT: This position is designated as "emergent" under the DSHS Comprehensive Emergency Management Plan. In a recognized emergency, any employee in this position may be required to report for duty on short notice, work outside the regular schedule including days off, perform duties beyond those normally assigned, and/or report to an alternate work site. · Report for duty on short notice for a specified timeframe. · Report for duty outside of normally scheduled work hours and workdays. · Report to a duty station that is different from the official duty station. · Perform work tasks outside the normal scope of duties reflected in this PDF. · During a recognized emergency, the duties may be different from normal duties, and will be temporary in nature, lasting only as long as necessary to resume normal operations. > Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in the work experience section must support your selected responses in the supplemental questions. Responses not supported in the work experience and/or education section of the NeoGov application will disqualify you from consideration for employment in this position. All information will be verified and documentation may be required. > All higher education must be accredited and recognized by the Council for Higher Education (CHEA) and/or the United States Department of Education (USDE) > This posting will be used to fill the advertised vacant positions as they occur after the first initial 7 days of the posting.
> In order to be considered for this position you must apply online and complete the entire Resume Profile and Questionnaire.
> A resume mailed, e-mailed or attached to the Resume Profile will not substitute . The information provided in your Resume Profile must support your selected answers in the application questionnaire. > This is a residential rehabilitation environment. Employees must comply with health screening requirements by undergoing tuberculosis skin tests and providing documentation of immunity to rubeola (7-day measles) and rubella (German measles) and varicella (Chicken Pox). Immunity may be documented through immunization or serologic immunity. Compliance is a condition of employment. > All job applicants must prove authorization to work in the United States at the time of job offer. Background inquiries of convictions and pending criminal charges shall be completed on applicants prior to appointment in DSHS positions which are directly responsible for the supervision and care or treatment of children, developmentally disabled persons, vulnerable adults, or mentally ill persons. Information obtained from background inquiries will not necessarily preclude employment but will be considered in determining the applicant's character, suitability, and may result in denial of employment. * Criminal background check clearance, which may include fingerprinting, is required of all employees and applicants.
Will have contact with individuals who are aggressive and may exhibit challenging behaviors. Must show patience, tolerance, and respect, especially to those whose needs and behavior are unusual. In emergencies , staff may be assigned to assist clients at any time during day or night, indoors or outdoors. All staff is expected to respond to emergencies, and assist as directed to assure the health and safety of both clients and staff. May need to intervene during an emergency or any kind of disaster. Must use blood borne pathogens personal protective equipment per policies.
- Employees in this classification are included in a union shop. Employees must comply with all health screening requirements.
- Employees in these positions must be able to successfully perform the essential functions described in the Position Description.
- Employees in these positions may be required to work overtime and/or holidays.
- DSHS has a restricted smoking policy. Works in an indoor office environment using a computer, 8 hours per day, weekdays, 5 day work week.
Exposure to blood borne pathogens and hazardous materials.
The Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the recruiter at (253)756-2337. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. For more information please contact Patty Huffman, HRC at patricia.huffman.dshs.wa.gov Or call 253-756-2973.
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