Data Dissemination Administrator
State of Washington - Olympia, WA

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The Administrative Office of the Courts (AOC) is a department of the Washington State Supreme Court. Established by state statute in 1957, the mission of the AOC is to advance the efficient and effective operation of the Washington State judicial system.

The AOC carries out its mission through formulation of policy and legislative initiatives, court technology development, educational programs, and program support for 428 Washington judges and their staff. The AOC draws its employees from a wide range of professions including legal, information technology, research, education, and judicial administration.

The agency is administered by an executive team that is committed to maintaining a dedicated and diverse workforce that provides the highest quality of customer service and continuously develops strategies for improving the performance and effectiveness of the court system in Washington.

NOTE: Due to legislative action, a 3% temporary salary reduction is in effect from July 1, 2011 to June 29, 2013 for most state positions, including this position. Salary listed above does NOT reflect this reduction.

Duties:

Data Dissemination Administrator Job Overview
• Responsible for administering the dissemination of Judicial Information System (JIS) and court record data. Acts as principal policy advisor to all judicial branch entities, including the Administrative Office of the Courts (AOC) regarding release of statewide court data. Responsible for developing and submitting statewide policy papers and recommendations to the Data Dissemination Committee.

• Drafts, negotiates, and executes data dissemination contracts and research agreements with government agencies, education and non-profit institutions, and the public.

• Assists the Contracts Manager with planning, organizing, and conducting the procurement and contracting activities of the Supreme Court, Court of Appeals, AOC, and other judicial branch entities as appropriate.

• Based upon law and policy authorizes/establishes security access levels for data dissemination applicants, including but not limited to law and quasi-law enforcement entities, judicial entities, court officers and the public.

Key Responsibilities
• Based on court rules, case law, state statutes, and statewide policy documents, reviews and approves or denies data dissemination requests received from the public and private sector.

• Develops, recommends, implements and monitors statewide policy and procedures for responding to data dissemination requests.

• In conjunction with other AOC units, develops methods for auditing data use and release; recommends and implements decisions approved by the Data Dissemination Committee for non-compliance with court rule, case law, state statutes and statewide policy documents.

• Participates in the preparation and implementation of contracts for access to JIS data including standard contracts for JIS-Link public and data re-sale access services.

• Assists with the drafting, and execution of AOC contracts, agreements, software licenses, interagency agreements and leases.

• Develops, maintains and implements policies, procedures and best practices for data dissemination. Assists with the development and interpretation of policies, procedures and best practices for public disclosure, contracts and procurements.

• Performs other duties as assigned, including assisting with public records requests when the Public Records Officer is unavailable.

Key Competencies
• Ability to analyze, interpret, and implement: laws, rules, policies, and procedures pertaining to AOC and the courts including statutes and case law that govern the keeping of court records.
• Knowledge of: Public records and records management statutes, court rules, regulations, policies, guidelines, and common law as they pertain to court and public records .
• Ability to monitor, interpret and analyze legislative issues, court rules, and other authority related to data dissemination, public records and state contracts and procurements.
• Experience in dispute resolution, negotiation skills, or settlement methods.
• Excellent interpersonal skills demonstrated by experience interacting with a variety of customers, constituents, and stakeholders.
• Ability to develop and implement contract monitoring and auditing plans.
• Working knowledge of computer software business suites to include electronic presentations, spreadsheets and word processing.

Qualifications:
Qualifications
A law degree from an accredited college or university and three (3) years of experience in any combination of the following:

• court administration, court operations, law, legal administration, public records, privacy law, state contracting or procurement management.

Supplemental Information:

To be considered for this position, please submit:
• A cover letter specifying how you meet the qualifications of the position (no more than two pages).

• A chronological resume including: dates and total months/years in each position held for each previous employer.

• A brief writing sample (1 to 2 pages)

• Completed AOC application form .

Send materials to:
Submit materials by email, fax, or postal service to:
Washington State Administrative Office of the Courts
Attention Human Resources Office
1206 Quince St SE
P.O. Box 41170
Olympia, WA 98504-1170

email: Employment@courts.wa.gov
or fax 360-586-4409.

Application materials will be screened for the purposes of determining who will be selected for an interview.

For a more information about this position or other AOC opportunities, please go to our website at www.courts.wa.gov/employ .

The AOC is committed to the practice of equal employment opportunity and non-discrimination for all persons without regard to race, creed, color, national origin, sex, marital status, sexual orientation, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact Erica Munro, AOC Human Resource Office, at (360) 705-5286 or fax (360)586-4409, or via email to Erica.Munro@courts.wa.gov

SPECIAL NOTE:
All employees hired by the Administrative Office of the Courts are required to be fingerprinted for a criminal history background check with continued employment with the AOC contingent upon the results of this background check.

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