Sales Administrative Assistant
TeleTech - Englewood, CO

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Administrative Assistant

Attract, develop & engage a world-class workforce

TeleTech is an organization that spans more than 16 countries, 6 continents and nearly 30 languages. As part of our Executive Assistant network, you will be able to put your skills and expertise to work supporting TeleTech’s executives for a global firm. Consider becoming a part of the TeleTech team and aid in the support for our executives and programs that are implemented throughout TeleTech and it clients worldwide.

Position Summary :

TeleTech is searching for an Administrative Assistant to support our Global Sales Division within our global headquarters in Englewood, Colorado. Our Administrative Assistant will perform advanced, diversified, and confidential secretarial/administrative support in the means of preparing correspondence & report, scheduling appointments, meetings, and manage international travel itineraries. Our Administrative Assistant must possess high level of attention to detail, quality focus, high energy and flexibility to a fast-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the executive with professional courtesy and acumen, and deliver flawless work output.

Our Senior Administrative Assistant Duties & Responsibilities will include :
  • Manage and coordinate daily schedules, meetings (internal & external), arrange all phases of travel for two vice presidents within our sales organization

    • Assists in meeting planning and preparation work, i.e., drafting agendas, minutes, and information on meetings

  • Prepare correspondence; communicate extensively utilizing a variety of technology

    • Prepares draft documents/reports/correspondence for signature or review from dictation, handwritten notes, or on own

    • Design and develop spreadsheets, forms, and presentations, maintain divisional organization charts as directed

    • Maintain the ‘Sales Pipeline’ Report regarding client status and stage in the sales lifecycle

  • Manages telephones, screens calls, assists callers, and redirects calls as needed

  • Plans and schedules all travel based on company travel policies (Domestic and International)

    • Prepares expense reports from receipts and schedule

  • Work with other departments to accomplish weekly, monthly and quarterly reporting and various projects as instructed

  • May coordinate details of major departmental or employee celebrations, meetings or events

  • Other duties as requested or assigned

Job Specifications -
  • BA/BS or equivalent work experience

  • 4-5 years of experience supporting executives, vice presidents, etc

  • Requires proficiency in Microsoft Products - Word, Outlook, PowerPoint, and Excel required

  • Ability to exercise judgment and maintain confidentiality

  • Excellent organization skills, ability to set priorities and work under pressure to meet changing deadlines

  • Excellent proofing skills with strong attention to detail. Excellent verbal and written communication skills and maintains a professional demeanor

  • Experience in operating a multi-line telephone and other media devices

  • Ability to multi-task while maintaining quality and meeting deadlines

TeleTech is one of the largest and most geographically diverse global providers of technology-enabled business process outsourcing solutions. Our integrated global solutions are provided by approximately 44,000 employees utilizing 35,600 workstations across 56 delivery centers in 16 countries . TeleTech and its subsidiaries have a 29-year history of designing, implementing, and managing critical business processes for Global 1000 companies to increase their operating efficiencies. TeleTech and its subsidiaries support more than 160 business process outsourcing programs serving approximately 400 global clients in the automotive, communications and media, financial services, government, healthcare, retail, technology and travel and leisure industries.

TeleTech requires all employees hired in the United States to successfully pass a background check and drug test as a condition of employment.

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