Program Specialist-Ashburn, VA
Mystic Aquarium - Mystic, CT

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Perform administrative tasks and general support associated with science education program, including logistics and clerical support for JASON Learning educational events. Administrative tasks including but not limited to; letter preparation, mailings, purchase order preparation and copying.

MINIMUM JOB REQURIEMENTS: A minimum of 2 years related experience in an office environment. Must be detail-oriented with strong written, verbal, organizational and computer skills. Ability to interact appropriately with all levels of personnel, maintaining a professional demeanor. Ability to work independently and prioritize multiple tasks. Proficiency with Microsoft Office applications (e.g. Word, Excel, PowerPoint, Outlook). Passion for JASON Learning mission: To inspire and educate kids everywhere through real science and exploration.

Responsibilities & ESSENTIAL FUNCTIONS:

Office Administration
  • Develop and manage efficient tracking systems.
  • Coordinate travel.
  • Maintain daily calendar, meetings and appointments.
  • Prepare, revise and deliver all form of communication.
Manage logistics for JASON onsite training and other onsite events:
  • Assist in coordinating travel and expense needs.
  • Coordinate local logistics such as hotel and transportation.
Facilitates key financial transactions:
  • Expense reports.
  • Vendor invoices.
  • Department purchases.
  • Other transactions as needed.
Customer service
  • Responds to customer inquiries.
  • Provide quotes as necessary.
  • Provides product information to potential customers.
  • Handles customer issues or complaints.
  • All employees are responsible for working in a safe manner at all times.
  • Every employee must report any unsafe condition.
  • Every employee must have a working knowledge of all Facility wide, and Department specific, safety procedures that relate to their position, including, but not limited to: Emergency Evacuation and Lockdown Procedure.
  • Perform all other duties as assigned by supervisor.

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