Manages all facility related activity to ensure prompt issue resolution, work order
completion, client satisfaction and compliance with regulatory requirements.
Performs and documents regular property inspections.
Recommends and directs alterations, maintenance and reconditioning of property as necessary. Contracts for vendor services and supervises as required.
Oversee facilities maintenance operating standards.
Liaison with building management to ensure office is fully functional.
Oversee all office management including, office supplies, staffing front desk, mail
services, conference room preparation.
Serve as liaison with custodial staff/maintenance teams and building management.
Responsible for all tasks needed to set up new employees (i.e. email, security, seating, computer, etc.).
Charged with the supervision of all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
Ensure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site
Operating Manual, Emergency Procedures Manual, Local Code Compliance Log, ADA
Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation as required.
Prepares and reviews with the client budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility or complex.
Coordinate the preparation of the annual budget, quarterly reforecast, and business plans.
Assist in the development of capital budgets. This includes contributions towards a
five-year plan of maintenance, facility improvement, and cost reduction
Responsible for the collection, analysis and reporting of such statistical data as may be required to provide accurate and current assessment of facility management
Respond to building and equipment alarms and emergency situations. Act as a conduit of information for upper management and communicate with all employees in emergency situations, power or other building service disruptions.
Perform duties and special requests as assigned by management.
Bachelor’s degree or equivalent work experience.
CFM, FMA industry certifications recommended; other Engineering, Business or
technical training or certifications a plus.
5 years of commercial high-rise, campus environment, and/or property portfolio
management experience (with a 4-year degree); 8 to 10 years of experience if no
Breadth of experience in construction, engineering and all facets of property operation and building management is preferred.
Experience with critical system environments is desired.
Excellent technical, interpersonal, and analytical skills required.
Excellent communication skills both verbal and written with a high level of customer
Ability to demonstrate a high level of problem solving skills.
Able to set priorities and motivate others.
Must be flexible to adapt to changes and multi-task with the ability to handle multiple projects simultaneously.
Ability to adhere and administer companies policies and procedures.
The Millennium Group - 19 months ago