Executive Assistant - Tax
Viacom - New York, NY

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This position provides executive administrative support to the SVP, International Tax and, the SVP, Global Tax Reporting as well as provide strategic assistance to other members of the Corporate Tax Department. Perform diversified administrative functions of a highly responsible and confidential nature.

Provide various administrative support to SVP, International Tax, SVP, Global Tax Reporting and provide strategic assistance to other members of the Corporate Tax Department, which include:

Manage calendars for both SVPs
Phone coverage for both SVPs
Use knowledge of company policies and procedures to field and respond to incoming calls (internal & external)
Coordinate and schedule meetings, conference rooms and appointments as needed, including inviting guests, arranging locations & ordering food if appropriate
Assist SVP, Global Tax Reporting with maintenance and oversight of Tax Department Budget, including obtaining working knowledge of JD Edwards and other general ledger systems, as well as performing monthly procedures for consulting fee cost management
Complete and process travel & entertainment expense reports
Make travel arrangements on an as–needed basis, including routing of approval requests (where appropriate)
Screen e-mails on an as–needed basis
Handle tax department invoices and maintain central filing system
Office supply and equipment maintenance as needed

Provide coverage for other Executive Assistants during vacations, absences and on an as-needed basis, ensuring team coverage
Oversee logistics for setting up new hire and/or consultants
Work with IS&T department for computer & phone/voicemail set-up and logistics support
Work with Facilities to coordinate seating
Update and implement effective filing process
Perform special tasks and projects as needed

Viacom - 3 years ago - save job - block
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