Administrative Coordinator II - Engineer...
Volusia County, FL - DeLand, FL

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Responsible work monitoring multi-funded capital improvement budgets such as roads, bridges, trails, sidewalks, full array of new buildings and major renovations, plus supervising clerical staff and overseeing general operational tasks of division. Reports directly to the Director of Engineering & Construction/County Engineer.

Illustrative Duties:
( Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. )
Prepare/monitor division operating budget, quarterly budget analyses.
Maintain road, trail and vertical infrastructure program spreadsheets, monitor project expenses vs. budget.
Initiate grant agenda items, prepare invoices/close-out packages to FDOT for Federal/State grant projects.
Supervise clerical staff, prepare annual evaluations.
Oversee processing of monthly interdepartmental charge-backs.
Research and prepare special historical financial project reports.
Prepare personnel related paperwork and forms.
Schedule meetings for the Director of Engineering & Construction/County Engineer.
Prepare/type letters for county engineer.
Performs related work as required.

Minimum Requirements:
Bachelor's degree in Business Administration, Public Administration, Political Science, Social Services, or related field, and two (2) years administrative experience or equivalent experience. A comparable amount of education, training and experience may be substituted for the minimum qualifications if the following conditions are met: - the comparable experience, training and/or education has a direct relationship to the duties of the position being advertised; and - qualifying comparables are provided by the appointing authority prior to the position's advertisement and/or request for an eligibility list. The preferred candidate will have a solid background in the financial management of capital projects and extensive experience using Excel mathematical and functional formulas, have created/monitored budgets, plus have supervisory experience.

Knowledge, Skills & Abilities:
All knowledge, abilities and skills required at the Administrative Coordinator "I" level.
Knowledge of principles of management.
Knowledge of program and line item budgetary procedures.
Knowledge of internal and office systems analysis.
Knowledge of effective supervisory practices and procedures.
Knowledge of office and performance analysis.
Knowledge of principles of personnel management.
Knowledge of division policies and procedures.
Ability to conduct research and prepare reports based on findings.
Ability to maintain effective working relationships within the Department and with the public.
Ability to communicate effectively both orally and in writing.
Ability to interpret policies and procedures.
Ability to analyze operations and recommend procedures to improve performance.
Ability to make sound management decisions based on available information.
Ability to coordinate various activities within an agency to improve performance standards and operations.
Ability to study systems and make recommendations to improve or revise current systems.
Ability to represent division in absence of the director.

Physical Demands : Sedentary work.
Environmental Demands: Inside work.
Mental Demands : Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances and statutes. Ability to perform general mathematical functions. Ability to write reports, financial reports, memos, letters, instructions and procedures. Ability to speak publicly;conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.