Court Records Technician
City of Mesa, AZ - Mesa, AZ

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A Court Records Technician performs specialized clerical work involving: the maintenance, compilation, and dissemination of complex court records. Incumbents of this class have public contact responsibilities (both by mail and telephone) providing information concerning the City Court’s processes and procedures. Duties include: filing, retrieving, and distributing court records and related confidential information; answering telephone and mail inquiries, which typically involve locating records or explaining procedures to the general public or other agencies; complying with the Supreme Court’s Administrative Order No. 99-80 regarding Records Retention Disposition Schedule for Use by Limited Jurisdiction Courts, which involves storage and destruction of off-site records; processing certified copy requests; and entering data into an automated Court records system. A Court Records Technician also learns how to run and process internal system reports; to perform records checks on a computer terminal, and to utilize various types of information to determine if there are active warrants, etc., on a court case. This class performs related duties as required.

The Court Records Technician is distinguished from the Court Specialist by the latter's increased level of responsibility to include: a more in-depth knowledge of statutes, ordinances, and rules of the court, and more extensive public contact. All work is performed in accordance with established departmental policies and procedures, and federal/state guidelines regarding the privacy and security of records. This class is supervised by the Court Supervisor through meetings and conferences regarding volume, accuracy, and timeliness of work completed. This class is FLSA nonexempt.

Qualifications & Requirements:

Minimum Qualification(s) Required. Any combination of training, education, and experience equivalent to graduation from high school or GED. Good (1 - 3 years) clerical experience involving customer service.

Special Requirement(s). For this position, an individual receiving a conditional offer of employment from the City of Mesa must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and the Federal Bureau of Investigation prior to commencing employment with the City of Mesa.

Preferred/Desirable Qualification(s) . Supplemental coursework in typing, word processing, data entry, scanning, office equipment, and office procedures is highly desirable.

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