Counseling Clinic Administrative Assistant
University of North Texas at Dallas - Dallas, TX

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UNT Dallas - the first public institution of higher education in the city - offers faculty and staff the unique opportunity to help shape the character of a 21st century, learner-focused, urban comprehensive university.

This is a part-time position that provides administrative support to the UNTD Community Counseling Clinic and Counseling program. An employee in this class performs a variety of administrative support tasks that are non-routine and non-repetitive in nature, and require the use of independent judgment and initiative. The individual is usually responsible for determining methods and procedures to be used, priority of assignments, and necessity for review by the administrator. Work includes public contact in interpreting and promoting the counseling clinic, and rendering administrative decisions. Work is performed under general supervision, with assignments typically reflecting continuing responsibility for designated activities.

  • Coordinates and manages the operations of the UNT Dallas Community Counseling Clinic
  • Processes inquiries and applications for potential counseling students as well as practicum/internship students
  • Networks with community agencies and schools to facilitate potential internship sites
  • Develops, schedules, and plans the processing of work
  • Coordinates the gathering of information and preparation of schedules, reports, and analyses.
  • Supervises inventories of supplies, equipment, and textbooks for the program and Community Counseling Clinic
  • Performs secretarial functions for faculty and an administrator
  • Assists in accounting for funds received in Community Counseling Clinic and to be spent for supplies, equipment and personnel
  • Prepares correspondence, copying, filing, and returning phone calls promptly
  • Prepares purchase orders and approves invoices for equipment and supplies
  • Prepares travel vouchers and accounts for the expenditure of travel funds
  • Provides administrative and clerical support for periodic and special projects
  • Schedules appointments for clients, greets clients when they arrive and oversees the waiting room
  • Follows appropriate safety and security precautions related to work performed
MINIMUM QUALIFICATIONS:
Graduation from High School or GED equivalent and two years of general office or clerical experience; or any equivalent combination of experience, education, and training which provides the following knowledge, skills, and abilities:
  • Considerable knowledge of general office procedures and practices
  • Knowledge of University policies and procedures related to the area of assignment
  • Skill in making mathematical calculations and computations
  • Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
  • Ability to establish and maintain good working relationships
  • Ability to communicate effectively orally and in writing
  • Ability to work without close supervision
  • Knowledge of safe working procedures related to work performed
PREFERRED QUALIFICATIONS:
Five years of experience in office administration or graduation from college with a Bachelor's degree and one year experience; or any combination of experience, education and training which provides the following knowledge, abilities, and skills:
  • Marked ability to establish and maintain effective working relationships.
  • Intermediate level knowledge of Microsoft Office Suite, in particular Word, Excel and PowerPoint.
  • High level of competence using e-mail and search engines.
  • Strong written and oral communication skills.
APPLICATION PROCEDURE:
Qualified applicants are encouraged to apply by submitting:
  • A letter of application outlining your interest, experience, and qualifications.
  • A comprehensive résumé
  • Complete contact references for three references
For additional information visit http://unt-dallas.peopleadmin.com or contact Ms. Judith Nix at judith.nix@unt.edu or by calling 972-338-1345.

Review of applicants will begin immediately and continue until the search is closed.

THE UNIVERSITY:
Founded in 2000, UNT Dallas has grown from 230 students to 2300 students and is projected to reach 16,000 by 2030. UNT Dallas, already among the most diverse universities in the nation, accepted its first freshman class in Fall 2010. For more information about the university, go to http://www.unt.edu/dallas .

University of North Texas is an AA/ADA/EOE

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