Cox Media Group is seeking to fill the role of Procurement Supervisor. The successful candidate will professionally and effectively maintain relationships with both vendors and with staff across departments necessary to ensure the smooth and efficient operation of the procure-to-pay (P2P) process. The Procurement Supervisor will lead the procurement function to identify, analyze, negotiate and execute opportunities to leverage the buying power of the company. He or she must be able to go beyond the basic purchasing role to assist department management in analyzing spend as it relates to metrics which address departmental goals, challenges, efficiency and effectiveness.
He or she will lead and oversee the procurement function and staff to ensure compliance with all P2P policies and procedures, identify and implement improvements to the P2P process, take a collaborative approach to lead a fully integrated team to meet daily, weekly and monthly production goals, and take the initiative to communicate progress with co-workers and department management. He or she must have a high energy level and the ability to successfully balance his or her focus on executing the purchasing process, providing technical training and instruction to employees, and preparing analytical reports for management.
Procure equipment, furnishings, supplies and services meeting requirements for timeliness of delivery and standards of quality
Monitor and facilitate the processing of requisitions including standardization of text and information, accurate accounting coding, and timely release by responsible managers
Develop and use appropriate strategies for identifying and working with key supplier partners and fulfillment vendors for both existing and new products thereby optimizing the total supply chain
Apply strategies and techniques to help ensure superior pricing and business terms for the company
Prepare purchase orders in accordance with the company's purchasing policy
Develop and maintain a calendar of all daily, weekly, monthly and year end purchasing processes.
Oversee daily, weekly, month-end and year-end Purchasing functions to ensure accurate and timely workflow.
Ensure adherence to company policies while maintaining high customer satisfaction. Make recommendations and/or develop changes to P2P policies and procedures.
Assist vendors, purchasing agents and AP coordinators to resolve payment delay issues.
Fully utilize existing Great Plains or Hyperion reporting to analyze spend and to collect data for metrics. When system reporting is not available further analysis will be completed with Microsoft Excel
Develop and maintain vendor relationships to continually improve quality and price performance objectives
Assist in the preparation/review/presentation of RFP's
Negotiate pricing, terms, and conditions with vendors
Work with requisitioners to ensure a full understanding of the procurement need and that the proposed purchase will satisfy the need
Work with vendors or accounts payable to resolve errors in partial or duplicate shipments, prices, substitutions, and units of measure on the invoice as compared to units of measure on the purchase order
Assist in the maintenance of the Great Plains vendor master data by facilitating the addition of new vendors, identifying duplicate vendors for deactivation, and correcting ordering addresses and ordering contact information
Supervise Buyers/Purchasing Agents including, interviewing, hiring, training, assigning and directing work, and providing frequent informal performance feedback.
Prepare and deliver performance appraisals to staff members.
Provide assistance to, and redistribute workload of, Buyers/Purchasing Agents to ensure daily, weekly and monthly production goals are met.
Conduct periodic service review calls with internal customers to ensure that services issues are identified and resolved, and provide detailed reporting to P2P management.
Lead or assist with P2P process improvement projects
Assist in training of ReQlogic and Great Plains modules
Assist with special projects as assigned
Other duties as assigned
He or she will partner with vendors and internal colleagues at all levels who are involved in or impacted by the P2P process to ensure the timely sourcing and order of goods and services, as well as resolution of issues that may delay on time payment of vendor invoices. Individual will lead and work as part of an integrated team to meet daily, weekly and monthly production goals.
A two to four year Bachelors degree in Business Administration, Finance, Accounting, or related field is preferred.
5 to 7 years experience in purchasing which includes developing specifications, formal bidding, and identifying sources of supply, with 2 to 3 years supervisory experience
1 to 2 years accounting experience desirable
Great Plains or equivalent ERP System experience preferred
Strong Microsoft Excel, Word and PowerPoint Skills
Team player who works well with both inter- and intra-departmental staff
Ability to solve complex problems
Ability to adapt quickly to changes in priority and to multi-task
Excellent verbal, written, and interpersonal skills
Self motivated with high energy level
Knowledge, Skills, and Abilities
Multi-tasking and organizational skills
Time management skills essential
Ability to lead and work as part of an integrated team essential
Thorough knowledge of the full end-to-end P2P process
Comfortable with complex ERP system transactions
Ability to provide an "outside the box" approach to the sourcing function
Ability to objectively manage supplier relations for assigned commodities or functional areas.
Ability to analyze requisitions and to relate them to current and future needs.
Thorough understanding of the P2P process and the roles of other departments in the process
Ability to maintain productive and professional relationships with vendors, internal customers and P2P team members and staff
Sound judgment and strong organizational skills
Ability to formulate and negotiate agreements with suppliers that provide the best possible value for the company (including price, service, quality and delivery)
Ability to demonstrate competencies in leadership, oral and written communication, teamwork, strategic thinking, organizational management and other skills necessary in support of a P2P organization.
Normal office demands: sitting for long periods of time, use of computer, phone, fax, copier and other office equipment, some light lifting may be required.
The Shared Service Center will provide daily coverage from 8 am to 8 pm. Schedules may be periodically rotated with other associates to ensure coverage for west coast operations.
Cox Media Group, Inc., (a subsidiary of Atlanta-based Cox Enterprises,) is an integrated broadcasting, publishing, direct marketing and digital media company that includes the national advertising rep firms of Cox Reps. With $1.8 billion in revenue, the company operations include 15 broadcast television stations and one local cable channel, 86 radio stations, eight daily newspapers and more than a dozen non-daily publications, and more than 100 digital services. Additionally, CMG owns and operates Valpak, one of the leading direct marketing companies in North America. For more information about Cox Media Group, please check us out online at www.coxmediagroup.com.
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Cox Enterprises is a leading communications, media and automotive services company. With revenues of more than $17 billion and approximately...