EXECUTIVE SECRETARY II - Juvenile Servic...
Tarrant County, TX - Tarrant County, TX

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THIS POSITION MAY CLOSE AT ANY TIME ONCE A
SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

Provide primary secretarial and administrative support to the Director of Juvenile Services by relieving the Director of administrative detail. Responsible for direct correspondence to correct constituent(s). Answer phones for Director and Assistant Directors. Under general direction, prepare special reports, conduct research and develop and publish materials needed by departmental administrators. Provide training and supervision to similar or related staff. Provide support as back up for the Secretary IV/Placement Unit to handle scheduling of psychological evaluations. Provide support to Assistant Director(s) when needed. Provide support as back up for Administrative Assistant/HR Clerk and serves as Secretary for the Juvenile Board.

Essential Duties and Responsibilities:

  • Serves as Executive Secretary to the Director of Juvenile Services.
  • Works independently to provide secretarial and administrative support for the effective and efficient operations of the Administrative Office.
  • Takes and transcribes dictation, drafts, correspondence, and prepares for distribution.
  • Prepares and distributes minutes for Executive Committee and Supervisors’ meetings. Ensures that assignments are reported and deadlines are kept. Creates an agenda for both meetings.
  • Develops information and publishes special reports and packets for Judges and Administrators, such as budget documents, grant applications, chart, graphs, and presentations.
  • Receives telephone calls for Director and Assistant Director(s), takes messages, and responds to emergency requests for information.
  • Makes travel arrangements and reservations and prepares travel reimbursement claims for Administrators.
  • Creates and updates forms for various departments within Juvenile Services.
  • Manages the scheduling of psychological evaluations in absence of Secretary IV, Placement Unit.
  • Provides training and supervision to other secretarial personnel.
  • Notifies District Judges of Juvenile Board meetings, posts agenda as mandated by State law; prepares and distributes packets. Takes minutes for Board Meeting.
  • Assists departmental users of Microsoft Office software when problems or questions arise.
  • Recommends budget items.
  • Maintains correspondence files, statistical records, and proposed Juvenile Justice legislative issues.
  • Performs all other related duties as assigned.

  • Minimum Requirements:
    • High School diploma.
    • Minimum of five (5) years related work experience.
    • Strong secretarial skills including taking oral dictation and transcribing into written notes.
    • Must take and pass a 50 wpm typing test. *
    • Must possess strong office management skills and have knowledge of all Microsoft software programs.
    • Effective communication skills, both verbal and written.
    * TO BE CONSIDERED FOR THIS POSITION YOU MUST TAKE
    AND PASS A 50 WPM TYPING TEST BEFORE THE POSITION CLOSES
    IT IS STRONGLY RECOMMENDED THAT YOU TAKE THE TYPING TEST
    ON THE SAME DAY THAT YOU COMPLETE YOUR APPLICATION
    Click the link below for additional information regarding typing test.
    Typing Test Procedures

    If hired, you must provide proof of educational attainment
    at new hire processing.

    Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

    Physical Demands and Work Environment & Other Requirements:

    While performing the duties of this position, the incumbent is regularly required to walk, sit, stand, bend and lift.