Public Relations Specialist
State of Montana - Helena, MT

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Job Listing Detail

Position Title:
Public Relations Specialist

  • Applications must be received by Midnight Mountain Time on the closing date.
Listing Number: 9103-12156

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For more information contact:
State Agency:
Commerce

P.O. Box 200501

Helena , MT
59620-0501

Phone: (406)841-2718

Fax: (406)841-2701

TTY: (406)841-2702

E-mail: docapplicants@mt.gov

  • OR -
Local Montana Job Service Workforce

Position

Number(s):
65105208

Openings:
1

Location(s):
Helena

Job Status:
Full-Time Permanent

Shift:
Daytime

Date Posted:
12/7/2012

Closing Date:
Department:
Commerce

Division:
Montana Promotion

Bureau:
Film Office

Band/Grade:
6

State Application Required:
Yes

Salary:
$39,920.00 - $49,900.00

Salary Unit:
Yearly

Additional Salary Information: Benefits include: The state contribution of $8,796/yr. towards health, life, dental, and optional vision insurance; a state contribution to the retirement fund and paid leave.

Applicant Pool: If another department
vacancy occurs in this job title within six months, the same applicant pool may
be used for the selection.

Special Information:
The Department of Commerce through its employees, community partners, public outreach, and media contacts enhances economic prosperity in Montana; fosters community led diversification and sustainability of a growing economy; maintains and improves our infrastructure, housing and facilities; and promotes and enhances Montana’s positive national and international image.

Commerce prepares qualified and motivated people with the necessary skills to be successful employees and an integral component in fulfilling this mission.

The mission of the Montana Promotion Division is to strengthen Montana's economy through the promotion of the state as a vacation destination and film location; by maximizing the combined talents and abilities of its staff: and with guidance from the Governor's Tourism Advisory Council: the Montana Promotion Division strives to promote a quality experience to visitors while encouraging preservation of Montana's environment and quality of life.

Click on “Apply On-line” and find out how you can tap into one of Montana’s best resources, Commerce.

May include long and/or irregular hours. Ability to handle stress-related situations and changing priorities. Ability to work under tight and continuing deadlines of overlapping projects, thus requiring thorough attention to detail. Job requires a 9:00 am. to 6:00 p.m. daily work schedule.

Must possess a current Montana driver's license; capable of driving vans and 4-wheel drive vehicles in adverse weather conditions. May require extensive travel within Montana as well as working long and nontraditional hours, which may include weekends or holidays.

Must have strong physical endurance and stamina; some hiking; carrying of heavy equipment.

Initial Screening of the applications will begin immediately.

WOMEN AND MINORITIES ARE ENCOURAGED TO APPLY.

Duties:
This position is responsible for providing information to film and television studios/production companies, commercial production companies, music video and documentary makers, and still photographers on motion and still picture locations, logistics, transportation, technical support, permits, state laws and regulations relating to Montana. Provides site location assistance, guidance, and counsel as required. Photographs (with still and video camera) locations and updates files as required. Responsible for preparing photo presentations used to market the state as a location. The position will respond to inquiries for location information, will read and break down movie and television scripts to evaluate suitability to Montana, and will research and compile materials to entice production personnel to consider Montana as a filming location. This position will locate prospectivwe movie locations throughout the state and manage the film office contacts database. Acts as the liaison between the film production company and locat governments, arranges meetings and schedules film projects. Position will also mediate and negotiate production problems, attend trade shows and film festivals, post marketing and informational messages on the Film Office social media outlets, and build relationships with production companies to portray Montana as a film friendly state.

Job Profile available upon request.

Competencies:
Commitment, Communication, Initiative and Accountability, Influence, Personal Effectiveness, and Thinking and Problem Solving.

Knowledge:
Extensive knowledge of the state of Montana, including its cities and towns and various types of topography, as well as the breadth of film locations available.

Extensive knowledge of Film Office mission to coordinate projects, delegate work, answer questions, keep open lines of communication and keep Film Office Manager informed of issues related to the Film Office mission.

Extensive knowledge of workings and complexity of the film business, particularly the physical production of motion pictures and commercials. This includes preproduction as well as actual shooting.

Knowledge of the PC based computer systems; the Microsoft suite of software and the worldwide web, photo manipulation software (Photoshop, Fireworks, AcDSee) and database programs (Reel-Scout, Filemaker) software.

Considerable knowledge of public relations practices; departmental, Travel Montana, and Film Office policies and problems; and marketing strategies.

Knowledge of administrative principles and practices, office procedures and management, various administrative support functions.

Knowledge of the policies and permit procedures of other state, federal, and local agencies as they pertain to filming.

Skills:
Advanced organizational skills for handling detailed and complex projects; written and verbal communication skills; interpersonal communication and human relations skills; persuading, explaining, organizing, and work ethics.

Skill in negotiating issues and problems between production companies and Montanans (including state and federal agencies, private sector and private individuals).

Skill in the use of 35 mm camera.

Abilities:
Ability to recognize sensitive issues and to handle and deflect problems when dealing with film industry personnel, federal, state, and local government agencies, the media, tourism industry personnel, crew members, and production services suppliers.

Ability to anticipate the needs of the Film Office and to take the initiative to facilitate work, initiate projects, and make arrangements; to prioritize an extremely high workload; solve problems; and independently make decisions.

Organizational ability to work with many details on numerous projects simultaneously in an efficient manner.

Ability to cope with stress of constantly changing priorities and heavy workload (including working holidays, weekends and long days).

Ability to determine the best method to proceed with requests for information, many of which are non-routine and requested information is not readily available.

Ability to work as a member of a team.

Ability to recognize contacts that will be of assistance in carrying out job duties; to establish and maintain effective working relationships with the public, other agencies, and co-workers.

Ability to evaluate current procedures, and to design and implement new, more efficient methods.

Ability to establish and maintain effective working relationships with a variety of staff, clients, and the public.

Ability to communicate effectively both orally and in writing.

Education/Experience:
The above knowledge, skills, and abilities are typically acquired through graduation from college (BA/BS in Marketing, Communication, and/or Film Production) and 2 – 5 years of related experience; or relevant Associates Degree and 4 – 7 years of film commission experience. Other combinations of education and experience may be considered.

Supplemental Questions: None Required

Additional Materials Required:
Cover Letter
Resume
Transcripts

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