Office Assistant (Dickinson, North Dakota)
EMCOR Group, Inc. - Dickinson, ND

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Position
Summary

Provides administrative and project support to members of the office staff,
while providing front desk/receptionist duties.

This is a highly visible position and requires a professional demeanor
and ability to work with the management team while demonstrating
administrative, inter-personal, organizational and technical skills.

Assists in directing the dispatching of
crews.

Qualifications

To perform this job successfully, an individual must
be able to perform each essential duty satisfactorily.

The requirements listed are representative
knowledge, skill and/or ability required.

Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.

Essential
Duties and Responsibilities

·

With
limited supervision, provide administrative support to the management staff and
office staff, using a variety of software applications to research, track,
compose, schedule and coordinate communications.

·

Types
and designs general correspondences, memos, charts, tables, graphs, business
plans, etc. Proofreads copy for spelling grammar, and layout, making
appropriate changes.

Responsible for
accuracy and clarity of final copy.

·

Welcomes
visitors and employees to the office by greeting them; answering and referring
questions.

·

Manage
all aspects of the management travel schedule and itineraries.

Prepare and submit expense reports.

·

Assist
with coordinating special events, large group meetings, conferences and
audio-visual requirements.

·

Communicates
with field supervisors, business partners, crews and field personnel from
various agencies and relay information to crews and other field personnel using
telephone and radio communication equipment.

·

Dispatches
crews to servicing assignments.

·

Confers
with business partners regarding availability of service and types of services.

·

Maintains
safe and clean reception area by complying with established policies and
procedures.

·

Greets
and directs office callers by answering telephone calls from customers;
determining nature of business and directing callers to appropriate
destination.

·

Supplements
each department with miscellaneous assistance as requested (i.e. Typing, Filing
and maintaining logs and records).

·

Responsible
for front desk/reception duties to include, but not limited to answering
phones, sorting/distributing mails, greeting visitors, updating all phone
lists, ordering office supplies, scheduling/maintenance of conference rooms.

·

Prepare
invoices for payment by ensuring proper documentation is attached, correct
forms and submission forms are completed and payment signatures are obtained.

·

Works
independently and within a team on special and ongoing projects.

·

Demonstrate
excellent verbal, written and interpersonal communication skills.

·

Performs other duties as assigned.

Knowledge,
Skills and Abilities

Ability to
learn and apply knowledge of policies, practices, business theories and
systems.

Extreme
attention to detail and ability to coordinate and provide administrative support
to multiple Executives.

Demonstrated
writing skills required to compose general and detailed correspondence.

Requires
ability to learn and apply understanding of a large complex organization and
its customers.

You must
be able to communicate with co-workers safety instructions.

You must be able to think clearly and focus
on your safety in your immediate surroundings, while properly using equipment
as instructed.

Minimum Education and Experience

Formal Education:
HS Diploma or GED required

Work Experience:
Minimum of
3 years of administrative assistant experience with relevant receptionist/front
office/dispatching experience

Demonstrated knowledge of MS Office
(Outlook, Word, Excel, PowerPoint) required

Certifications

and License:
Must have a valid Driver’s
License

EMCOR Group, Inc. - 23 months ago - save job - copy to clipboard
About this company
104 reviews
Electrical and mechanical construction is at the core of EMCOR Group. One of the world's largest specialty construction firms, EMCOR...