Principal point of contact on all issues relating to the faculty assignment contract process. Oversee and control the faculty assignment payroll function. Ensure that all employees are paid correctly and in a timely manner. Principal data entry and point of contact for all employee gross pay on the system. Responsible for maintaining the database for employee's information.
DUTIES OF POSITION:
*(DENOTES ESSENTIAL FUNCTIONS)
*1. Process new hire payroll information for all employees including requests for IT accounts and personnel files. Ensure timely and accurate data entry of principal information on system for all employees.
*2. Responsible for the coordination and processing of pay each term for faculty assignments. Coordinate and direct HR staff assisting with this process to ensure all payments are entered and processed in an efficient and timely manner.
*3. Responsible for investigating, trouble-shooting and resolving system errors related to the processing of pay within the realm of HR.
*4. Review and manage, in conjunction with the Centralized Scheduling Office, course stipends, amended contracts and canceled courses. Ensure that all paid course hours are meeting ICCB standards.
*5. Exercise independent judgment and perform system analysis on all issues relating to the faculty assignment contracts process in Colleague and serve as principal point of contact. Analyze processes within Colleague and recommend process changes accordingly. Actively involved with IT in process interpretation, system testing of new processes, making decisions relating to the system and eventual implementation of the new processes.
*6. Process all division approved non-teaching assignments and input for timely payment.
7. Process all part-time faculty absence and substitute records and process pay/deductions on the system. Send out letters that are required pertaining to collection of over-payments due to absence.
*8. Responsible for modified implementation to reclassify and correct FICA/SURS deductions for all part-time faculty.
*9. Collect all information relating to changes or terminations for all employees and process these for entry into the payroll system.
*8. Enter information on the system for all full-time faculty, professional and administrative salaries.
*10. Process all payroll transactions for part-time faculty including revisions to assignments, account number changes, one-time payments and correction of pay.
*11. Keep grant accountants aware of pay amounts and instructors working under each different grant accountant.
*12. Perform all entry of faculty assignments and overloads that must be manually entered on the system. Finalize all computer generated assignments and verify that all information is correct on the system.
13. Compile information and assist in survey response as assigned.
14. Create semi-annual faculty load periods and corresponding dates and send out assignment sheet memo to academic areas each term indicating timely assignment finalizing information.
15. Hold training sessions each term on the assignment contract process for new users when they are hired and for all users on various aspects of the Colleague payroll system as necessary.
16. Assist with the annual Classified/Managerial employee raise process.
17. Oversee the termination and deletion of all inactive part-time faculty semi-annually for SURS and system maintenance.
18. Other related duties as assigned.
Received by Employee:
Manager, Compensation and HR Systems.
Exercised by Employee:
AA Degree in Business and/or Finance or related field.
One to two (1-2) years of payroll, human resources or accounting office experience. Knowledge of MSWord and Excel. Proficient in written and spoken English. High degree of math. Close attention to detail and ability to work under pressure to meet deadlines. Excellent interpersonal, verbal and written communication skills.
Three (3) years office experience in a payroll environment with higher education, including one (1) year involving compensation or related personnel functions. Or equivalent combination of education and experience.
EQUIPMENT AND/OR MACHINES USED:
Datatel Colleague, computer, printer, copier, scanner, calculator, telephone, MSOffice software including Word, Excel, Access, Outlook and Visio.
General office environment.
College of DuPage - 16 months ago