The Health Care Authority (HCA) administers programs that provide health care insurance coverage to over 1.6 million Washington residents and 400,000 public employees, retirees and their dependents. HCA promotes health care access to the uninsured, underinsured, and Tribes; it ensures that health technology and prescription drugs are safe and used effectively, and improve health and productivity of state employees, retirees, and their dependents. HCA administers Washington's Medicaid program which provides federal and state medical assistance to over 1.2 million of Washington’s most vulnerable individuals. The Olympia office is located in downtown Olympia, within walking distance of shops, restaurants, bus lines and less than 2 miles from the freeway. For more about our agency and its mission, visit our Web site at http://www.hca.wa.gov/ . Position Objective
The Contracts Specialist 3 ensures that HCA will enter into contracts and competes for or develops competitive procurements that are consistent with the mission of HCA, do not unreasonably jeopardize HCA’s financial or legal posture, and are beneficial for the State of Washington.
Assigned Work (Duties and Tasks)
In accordance with RCW 39.29, 43.19, 43.105, and 42.52, independently initiates, manages, and completes HCA contracts and grants by coordinating with HCA stakeholders and internal program staff, tasks include:
Approves and/or develops the contents for – and manages the process of – advertising for competitive contracts via the agency Internet, WEBS, and major statewide daily newspapers. Develops the work plan for contract solicitations.
Manages and provides oversight of appropriate solicitation processes. Independently writes and/or provides technical advice for the Statement of Work and other contract documents for program staff and external constituents.
Negotiates (language, deliverables, time frames, and cost) contracts and agreements verbally and in writing by interacting with vendors, internal staff, other state agency staff to award contract for needed services.
Manages and facilitates protest debriefings with non-successful bidders
Writes statements of work, contract deliverables, and contract amendments.
Communicates with program management to ensure documentation is accurate and submitted prior to deadlines.
Independently reviews and/or approves contract requests from agency programs and determines applicable regulations.
Manages contracts and is the OFM, GA, and DIS (DES) and the contractor’s liaison to the agency programs.
Maintains the official repository of contract records. Provides education and technical assistance to the agency on best practices, rules and regulations of all contracts. Tasks include:
Provides technical assistance to internal and external constituents and stakeholders regarding contract activities, including providing advice and resources
Conducts training to agency staff to fulfill agency needs and the statutory requirements for contract managers; provides tailored one-on-one and group trainings as needed
Researches and stays current on contracting laws, rules, regulations, best-practices and trends. Maintains various contract-related data systems, including Enterprise Contract Management System (ECMS), Personal Service Contracts Database (PSCD), and Agency Contracts Database (ACD).
As a Contracts Specialist 3 and at a senior, expert level of the Contracts Specialist series, this position must demonstrate above average knowledge and skills regarding government contracting; provide leadership to co-workers and stakeholders; and exhibit innovation and crisis management skills.
Required Qualifications A Bachelor's degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field; AND three years of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses or contract compliance administration.
As a Contracts Specialist 3 and at a senior, expert level of the Contracts Specialist series, this position must demonstrate above average knowledge and skills regarding government contracting; provide leadership to co-workers and stakeholders; and exhibit innovation and crisis management skills. A Master's degree in one of the above academic disciplines may be substituted for one (l) year of experience. A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for two (2) years of the required experience; however one (1) year of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses or contract compliance administratio is still required.
Additional qualifying experience may be substituted, year for year, for the required education. Preferred/Desired Qualifications:
3 years professional experience (high level proficiency) developing, managing, and providing consultation for competitive government contracts in Washington.
2 years professional experience developing, managing, and providing consultation for non-competitive government contracts in Washington.
2 years professional experience monitoring and negotiating budget and contracts.
2 years professional experience developing, managing, and providing consultation for non-competitive and competitive grants.
Provide consistent, high-quality (error free) reviews of written communications with acute attention to detail.
Ability to interpret and convey rules and regulations, and legal terminology to broad audiences.
Clear, accurate verbal and written communication.
Strong analytical ability demonstrated by using data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions.
1 year experience collaboratively working as a project team member in a large enterprise data management system.
Notes: Persons under final consideration for initial appointment within the agency are subject to a background check. Per the Washington Federation of State Employees Collective Bargaining Agreement Article 4.3, WFSE transfer candidates will be given priority for the first five (5) days of this announcement. If the position is not filled with a transfer candidate within the first five days, all other applicants will be considered based on qualifications and abilities. All applicants are encouraged to apply at any time during this recruitment opening.
Failure to follow the application instructions below will lead to disqualification. If you have questions about the process, or need assistance, please contact the recruiter listed below before the posting closes. TO APPLY for this position you will need to complete your profile at www.careers.wa.gov and attach the following to your profile before completing the on-line application: 1. Cover letter describing how you meet the required and preferred qualifications of this position. 2. Current resume. 3. List of three professional references. The State of Washington is an equal opportunity employer. Persons with a disability, who need assistance in the application or testing process or those needing this announcement in an alternative format, may contact Kate Trickle at (360) 725-1412 or Kate.Trickle@hca.wa.gov . **Legislative mandates require that employee salaries be reduced by three percent (3%) from July 1, 2011 through June 29, 2013. This announcement’s posted salary reflects this reduction. ** As a condition of employment, the successful incumbent will become member of the Washington Federation of State Employee’s (WFSE) and pay membership dues or, as non-members, pay a fee; no later than the 30th day following the beginning of their employment.
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