Administrative Services Manager 3. Under the direction of the deputy tax commissioner and tax commissioner, this position serves as the director of the operations division of the tax department. this position plans, manages and directs four major administrative functions for the tax department, office of the cabinet secretary, municipal bond commission, and the state budget office with a staff of 15 technical, professional, and clerical employees. areas of responsibility are: 1) budget and accounts payable, fixed assets, and inventory; 2) human resources, payroll and employee benefits, and training; 3) purchasing and procurement; and 4) information security coordination. Supervise three (3) administrative services managers that oversee preparation of complex purchasing, budgeting, accounts payable, fixed assets, inventory, human resources, payroll, employee benefits, and inventory. Develop, administer, and evaluate programs, policies, and procedures in area of responsibility and recommend to upper management on the effectiveness, efficiency, and future enhancement for operations division. Serves as the information security coordinator for the tax department. Serves as the central contact point for any information security issues, including breaches. Will spearhead the agency's response to information security incidents and ensure that any investigation is conducted in a timely manner, and that the issue is resolved timely and appropriately. Develop, monitor, and maintain internal procedures manual containing standard operating procedures for the budgeted positions allocated to the operations division. Oversee that operations staff performs the work assigned to each unit with quality, accuracy, and in compliance with established state code, policies, procedures, purchasing regulations, division of personnel administrative rule, policies, job posting system, and state and federal guidelines. This position is required to direct the preparation and submission of the state's computerized EPICS payroll semi-monthly based on approved personnel transactions (WV-11s) and other employee payroll deduction changes requested that add or change an employee's payroll status. This position is authorized for electronic or written approval of personnel transactions, payroll, and employee benefits, and requests for expenditures on WVFIMS transactions. review and approve all requisition forms used to order all goods and services received by the division for processing. oversee the preparation of employer federal and state tax quarterly reports; reconciliation of all payroll accounts with epics quarterly reports; maintain and distribute all division fiscal year personal services expenditure schedules. Direct the maintenance of current personnel policies, department policies, pay grade and classification data used in counseling department managers and employees. Responsible to coordinate department personnel transactions such as pay equity appropriation, across-the-board salary adjustments and/or reclassification projects when applicable. oversee maintaining updated personal services expenditure schedules and employee payroll records. Responsible to coordinate and secure that a background check and fingerprinting are performed for potential new hires. Required to attend meetings, seminars, and training sessions on behalf of the agency and as directed by immediate supervisor. Preference will be given to applicants with thorough background and knowledge of the duties described. Applicant must possess the ability to prioritize duties performed by division personnel as to meet required daily, monthly, quarterly, and annual deadlines. this position requires excellent writing, verbal, personnel communication skills as well as organizational skills and experience handling multiple tasks successfully in a professional manner. This position requires authorized independent judgment. Note: applicants are subject to an extensive background check.
This position is also announced as Assistant Commissioner, Operations.
Hiring Process: APPLY ONLINE. Do not use a paper application unless you cannot apply online. If you must use a paper application due to disability or other valid reason, please call our office (304) 558-3950 ext. 0 for special instructions. Your eligible score will be based on information provided in your application.
If you have previously applied and want to update your name, address or email, do not re-apply. Simply login to your online account and click "My Account" . Make changes and Save. If you must change or add work preferences, county availability, work history, or education, you may submit a revised application after 24 hours. We will use the most recent application. You MUST do this BEFORE the closing date. After that, you may send us a letter and we will update your record.
IMPORTANT: This posting is for one or more specific vacancies. Applicants will be considered ONLY for these position(s) and specified location(s). Your application will remain active for this job for 120 days or until the job is filled. Should this job title be re-opened for applications at a later date, applicants who remain interested in this job title MUST re-apply to be considered. You may complete an online Interest Card at our main jobs page to receive an email notice anytime jobs in this or other categories are posted.
Training: Graduation from an accredited four-year college or university. Related degree desirable.
Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis.
Experience: Six years of full-time or equivalent part-time paid administrative or supervisory experience in one or more of the following areas: administrative services, budgeting and accounts, assets and related, human resources, payroll or related, and/or purchasing and procurement. Experience should be at a level of responsibility comparable to the position described above.
Special Requirement: A valid West Virginia drivers license may be required.
NOTE: You may attach your transcript or training records to the online application; however, verification is not required at time of application. Your application MUST contain complete education/training information. You will be required to provide verification documents if contacted by the agency. Important: If you have a Regents Bachelor or Arts (RBA) degree you should attached or send a transcript as soon as possible after applying so that we may properly review any required specialty course work.
If you decide to apply you will be required to answer the online Supplemental Questions shown in the tab above.
class code 9412